Grant Accountant III

Scope:

Responsible for the maintenance of the agency’s financial data over assigned grant contracts in order to provide management and programmatic staff with accurate information necessary to assist low-income people. Coordinate and guide the implementation and close-out of assigned grant contracts which includes, but is not limited to; contract implementation; coordination with various staff to ensure proper financial and programmatic reporting, timely and accurate expenditure of funds, compliance with the funder’s requirements, and addressing grant implementation challenges;

reconciliation of programmatic and financial data, outcomes tracking; internal and external programmatic and financial monitoring, and grant/program implementation as it relates to data collection and reporting.

Essential Functions Analyze all details of each assigned grant. To do so, this position is expected to visit program sites, engage with staff, participate in on-going monitoring, review client files, and thoroughly read and understand all grant documents, including, but not limited to: the proposal, contract, budgets, applicable federal and state guidelines, and communications with funders.

Collaborate with agency staff in an ongoing manner to confer on and address grants management issues in a timely manner.

Collaborate with accounting staff to prepare and submit financial reports required by funders; investigate cost discrepancies within program budgets, as needed, and prepare journal entries to make necessary adjustments.

Provides technical assistance on matters related, but not limited to, cost analysis, fiscal projections, and alternative financing methods/resources.

Prepare statistical, narrative programmatic and financial reports for internal and external use in a timely and accurate manner in collaboration with agency staff. Work with programmatic and grant administration staff regarding the collection and maintenance of program data for use in the preparation of these reports. Reconcile data between agency systems and source documents for accuracy. Review data for inaccuracies and inconsistencies.

Monitor expenditure of grant funds, in conjunction with agency staff, to ensure ongoing fiscal grant/budget compliance, proper cost allocation and full expenditure of funds by contract end date.

Organize and retain pertinent grant documents and communications.

Participate in department, programmatic, and funder related meetings; conferences, training, and events, and, where appropriate, serve on  conjunction with program and development staff, assist in the preparation of budget and budget narrative/justification responses to funding opportunities including NOFAs, RFPs, and general announcements of funding availability.

Prepare and post journal entries as required by the grant activity.

Prepare monthly financial reports to be presented to programmatic staff and stakeholders.

Assist in month- and year-end closings as required by the grant activity.

Assist in preparation for year-end audit and funding source monitoring visits; including preparing materials, addressing findings, and submitting/receiving follow-up materials to/from the funder.

Prepare/manage programmatic budgets in collaboration with the Assistant Controller and Program Leadership. Budget management includes fiscal tracking, forecasting, and monitoring allocations on an on-going basis for accuracy and compliance with applicable procedures and regulations.

Make recommendations for budget adjustments based on various measures, including cost savings and programmatic goals and activities, submit budget amendments to funders for approval per funder requirements and carry out approved action steps.

Assist programmatic staff with budget review and proper…