Associate Director, Business Services

Associate Director, Business Services

Wayne State University is searching for an experienced Associate Director, Business Services at its Detroit campus location. Wayne State is a premier, public, urban research university locatedin the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Ourdeep-rooted commitment to excellence, collaboration, integrity,diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

The Associate Director, Business Services FP&M manages the financial and internal control activities of the budget and finance operations of Facilities Planning & Management Division. Thisrole directs and controls financial and daily business  addition, this role serves as liaison with multiple university departments such as Accounting, HR, Payroll and Purchasing.

Coordinate and direct related work of multiple functional sub-units within Business Services. Support the department's strategic objectives and performance improvement initiatives.

(Essential functions are the primary duties/major job responsibilities that an employee must be able to perform, with orwithout reasonable accommodation. The essential functions arelisted in order of importance.)

Manage the plant fund of $300M+, including all project accounts. Ensure proper financial and budgetary considerations relative to the Physical Plant. Partner with accounting departments to close projects at year end. Reconcile all small capital projects. Reviewand approve Wayne Buy invoices for 300 active plant funds.

Manage and administer fiscal matters for Facilities Planning &Management. Develop, analyze and provide information including key performance indicators, reports, data and financials. Responsible for detailed accounting of Facilities Planning & Management’stotal funding of $20 million. Assist with statistical analysis and reporting of fiscal activities.

Complete comprehensive reporting, analysis and reconciliation of University’s utilities accounts totaling $22M

Maintain and develop internal control systems to assure integrity of financial transactions to prevent errors, omissions and possible fraudulent activity. Implement effective business practices and processes, and ensure actions are taken to achieve and maintainnecessary performance outcomes.

Manage day-to-day activities of direct reports, including hire,discipline, performance appraisals for direct staff, training on policies and procedures as well as overseeing workflow, developing and implementing operating efficiencies and process and procedural improvements.

Manage and administer varied operational activities as requested bysenior management of the Division including special projects,facility planning and utilization, contracting with vendors,cost/benefit studies, service on University-wide committees orproject teams.

Other duties as assigned.

Bachelor's degree

Bachelor’s Degree in accounting, finance or business administration. Master's degree in business related field preferred.

Specialist (minimum 5 years of job-related experience)

Minimum 5 years of experience in financial management with minimum3 years of supervisory experience. Experience in operationalplanning, budget planning and implementation, enterprise-wide information systems, administrative process improvement and management of decentralized work functions and projects desired.

High proficiency in computerized accounting systems (BANNER), CMMS(TMA Systems) and Procurement Systems (Wayne Buy) is preferred.

LEADERSHIP

SKILLS:

Proven ability to provide organization leadership to coordinate complex and distributed work activities tomeet key goals and foster best business practices.

MANGEMENT

SKILLS:

Ability to work through others and make appropriate interventions to ensure work flow is efficient,adequate resources are available and compliance with University policy and procedure.

COMPUTER

SKILLS:

Proficiency in Microsoft Office Suite.

Demonstrated ability to utilize various softwar applications to generate complex spreadsheets and manage databases. Sufficient working knowledge of Banner and its reporting systems and CMMS(TMA) software.

TEAM BUILDING

SKILLS:

Foster collaborations across a wide span ofcontrol including motivating individuals and groups to collectively meet common objectives.

RESULTS…