Accounts Payable Processor

Overview

At Community Financial System, Inc. (CFSI), we are dedicated to providing our customers with friendly, personalized, high-quality financial services and products. Our retail division, Community Bank, N.A., operates more than 200 customer facilities across Upstate New York, Northeastern Pennsylvania, Vermont and Western Massachusetts. Beyond retail banking, we also offer commercial banking, wealth management, investment management, insurance and risk management, and benefit plan administration.

Just as our employees are committed to helping our customers manage their finances, we’re committed to our employees. After all, they make it happen for our customers every day.

To ensure our people can enjoy long and successful careers here at CFSI, we offer competitive compensation, great benefits, and professional development and advancement opportunities. As an equal-opportunity workplace and affirmative-action employer, we celebrate and support a diverse workplace for the benefit of all: our employees, customers and communities.

This position will be responsible for a variety of accounts payable and accounting activities, including but not limited to, coding, data entry, payment processing, research, assisting in answering emails from both internal/external customers, producing reports as required, and filing. Additionally, this position will be responsible for reconciling various general ledger accounts and will assist with processing credit card expense reports.

• Data entry of accounts payable.
  • Date stamp and code incoming invoices daily and verify that they are properly authorized and/or approved.
  • Verify invoices have proper sales tax and are in compliance with current tax regulations.
  • Key invoices into the accounts payable system.
  • Process invoice inbox invoices.
  • Prepare invoices for importing into the accounts payable system and perform import.
  • Obtain W9’s and tax identification number (TIN) from vendors as well as ACH information.
• Assist in preparing for internal and external audits.
• Respond to internal and external customer inquiries accurately and timely, including answering phone calls and emails professionally.
• Research questions raised by vendors and internal personnel regarding emails, payment status, general ledger coding, past-due balances, credit, problem invoices, or other inquiries.
• Review employee manual expense reports to ensure that receipts are included, a business purpose is listed for each expense, and the correct coding.
• Assist in processing corporate cards. Code, approve/close, data mapping, and clear outstanding credit card reports.
• Mail checks after conducting a match to invoice and file proper documentation.
  • Resolve discrepancies on vendors’ payments processed before releasing the payment
  • Process stop payments and voids for checks and ACH payments.
• Help with uploads, month-end accruals, monthly prepays, monthly rent, and other various spreadsheets.
• Support the rest of the AP team with various tasks and projects.
• Maintain proficient knowledge of, and demonstrate ongoing compliance with all laws and regulations applicable to this position, ensure ongoing adherence to policies, procedures, and internal controls, and meet all training requirements in a timely manner.

Education, Training and Requirements:

• Associate’s Degree in Accounting, Business or Finance preferred, but not required.
• All applicants must be 18 years of age or older.

Skills:

• Ability to thrive in a fast-paced, high-volume environment
• Ability to work in a team setting
• Strong technical ability to work with Microsoft Excel, Word, accounts payable, and general ledger reporting systems
• Ability to multitask, be organized, and handle a large volume of invoices
• Ability to work independently and remain on task
• Strong customer service and communication skills

Experience:

• Minimum of two (2) years working in the accounts payable field or equivalent experience.

Hours: Fill In hours/week

Compensation: Commensurate with experience plus potential for annual merit increase. In addition to your competitive salary, you will be rewarded benefits including: 11 paid holidays, paid vacation, Medical,…