Project Secretary

Join Saipem and engineer a sustainable future. We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as "One Company", our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero. At Saipem, your expertise helps shape the future globally for environmental sustainability.

Purpose of the position:
As PProject Secretary you will be part of the Onshore project team within Onshore Business line. You will Provide administrative and coordination support to the Project Manager and Project Management Team to ensure the efficient execution of project activities. Maintain project documentation, track actions and correspondence, coordinate meetings, support reporting activities, and facilitate communication among project stakeholders.

• Maintain and organize project documentation, correspondence, and records in accordance with company procedures.
• Prepare, issue, and track project action registers, meeting minutes, and follow-up actions.
• Coordinate project meetings, including scheduling, agenda preparation, and distribution of meeting outputs.
• Support the preparation of project reports, presentations, dashboards, and periodic management updates.
• Assist in monitoring project deliverables, deadlines, and key milestones.
• Manage document transmittals and ensure proper document control and filing.
• Support interfaces between project team members, subcontractors, vendors, and clients when required.
• Maintain project distribution lists and communication logs.
• Assist the Project Controls team in collecting progress information and preparing routine reports.
• Ensure timely archiving and traceability of project records and documentation.

• Education:
  
  Diploma or Bachelor's Degree in Business Administration, Project Management, or related field.
• Background: 3-5 years of experience in project administration, document control, or project support roles.

Technical Knowledge:
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams).

Some travelling will be expected within Saudi Arabia

• Corporate Benefits:
  We offer a comprehensive benefits package
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.

We support your development! Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don’t hesitate to apply anyway through our spontaneous application form!

We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem. Find out more in our career page here and our Instagram profile here.

One vision, many paths, limitless possibilities.