Administrative Assistant

Administrative Assistant

We are looking for an organized and resourceful Administrative Assistant to support day-to-day business operations for a manufacturing environment in Diamond Bar, California. This is a Contract position suited for someone who can manage schedules, coordinate meetings, handle communication tasks, and keep administrative workflows running smoothly. The ideal candidate is proactive, detail-oriented, and comfortable balancing multiple priorities in a fast-paced setting.

Responsibilities:

• Coordinate calendars, arrange meetings, and confirm scheduling details to support team priorities and deadlines.
• Prepare agendas, capture key discussion points during meetings, and distribute clear follow-up notes to stakeholders.
• Provide administrative support through email management, phone coverage, and timely handling of inbound inquiries.
• Organize travel plans and assist with event logistics, ensuring arrangements are accurate and well communicated.
• Perform data entry and maintain organized records, files, and meeting materials for easy access and reference.
• Conduct basic research to gather information, summarize findings, and support administrative decision-making.
• Support general office and receptionist-related activities as needed to maintain efficient daily operations.
• Communicate proactively with internal contacts to track action items, share updates, and help keep projects moving forward.