Executive Assistant Bilingual

We are seeking a highly organized and proactive Executive Assistant to provide direct support to the CTO in Diamond Bar/Walnut, CA. This temp-to-hire opportunity is ideal for a bilingual Mandarin and English administrative professional who thrives in a fast-paced executive support role and enjoys managing calendars, priorities, projects, travel, and confidential matters with professionalism. This position offers visibility, variety, and the opportunity to work closely with senior leadership in a collaborative environment.

The ideal candidate will be detail-oriented, flexible, resourceful, and comfortable supporting both business priorities and occasional personal requests. This is a strong opportunity for someone who values supportive leadership, teamwork, long-term career potential, and the chance to make a meaningful impact by helping an executive stay organized, prepared, and focused.

• Provide direct executive support to the CTO, including business-related tasks and occasional personal matters.
• Manage a complex calendar, meetings, appointments, travel logistics, and scheduling priorities while proactively resolving conflicts.
• Coordinate and track projects, timelines, follow-up items, documents, reports, presentations, and approval requests.
• Serve as a liaison between the CTO, internal teams, management, vendors, and external contacts.
• Assist with business travel, meetings, events, errands, reservations, and logistics throughout California as needed.
• Handle confidential and sensitive business and personal information with discretion, sound judgment, and professionalism.

• Pay: $25 to $28 per hour, depending on experience.
• Job type:
  Temp-to-hire.
• Location:
  
  Diamond Bar/Walnut, CA.
• Travel:
  Approximately 20 to 30 percent within California.
• Schedule:
  
  Must be flexible and willing to occasionally work outside regular business hours, including early mornings, evenings, or weekends based on business needs.
• Overtime:
  Occasional overtime may be required for time-sensitive business matters, events, travel, or personal requests.

• Manage executive calendar scheduling, meeting coordination, travel arrangements, and daily prioritization for the CTO.
• Track multiple projects, deadlines, action items, documents, and follow-up requests to ensure timely completion.
• Support executive-level communication with internal departments, management, vendors, and external contacts.
• Assist with confidential business matters and occasional personal support requests as needed.
• Bilingual Mandarin and English fluency is required, including verbal and written communication.
• 2 to 3 or more years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, or similar role.
• Strong calendar management, scheduling, organization, prioritization, and follow-through skills.
• Ability to logically assess competing priorities and determine what needs to be handled first.
• Strong project coordination skills with the ability to manage multiple deadlines and moving parts simultaneously.
• High level of discretion and professionalism when handling confidential business and personal information.
• Proactive, adaptable, detail-oriented, and comfortable anticipating executive needs.
• Strong interpersonal and communication skills with the ability to build positive relationships at all levels.
• Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Willing and able to travel approximately 20 to 30 percent within California.
• Comfortable with occasional schedule flexibility, including early mornings, evenings, or weekends when necessary.
• Ability to lift or move up to 20 pounds…