Gear Quotations Specialist

Make a difference.

The Gear Quotation Specialist supports Sales, Customer Service, and Operations teams by developing accurate, compliant, and competitive quotations for electrical gear and related solutions. This role plays a critical part in driving profitable revenue while minimizing commercial and technical risk to the company. The Specialist supports branch and district sales strategies through timely, detailed, and well-documented responses to both internal and external customers.

• Prepare detailed and accurate cost estimates for low-voltage (LV) and medium-voltage (MV) electrical gear, assemblies, and related materials requested by Sales, Customer Service, and project teams.
• Read, interpret, and analyze single-line electrical drawings, schematics, and layouts to accurately identify required LV and MV electrical equipment, ratings, configurations, and accessories.
• Review and interpret customer specifications, project requirements, and contract documents to ensure quotations are compliant with technical, commercial, and customer-specific standards.
• Compile, review, and organize bills of material (BOMs), drawings, and specifications using in-depth knowledge of manufactured products, engineered solutions, and available services.
• Identify scope gaps, conflicts, or ambiguities between single-line drawings, specifications, and BOMs; proactively communicate clarification needs to Sales or customers.
• Evaluate and compare competing manufacturers’s BOMs, configurations, and technical offerings to determine the most appropriate and cost-effective solution aligned with customer and specification requirements.
• Support pre-submittals, submittals, resubmittals, and revisions, ensuring alignment with customer specifications and drawing intent prior to release.
• Identify and itemize accessories, control options, and third-party equipment sourced externally as part of the quotation.
• Contact manufacturers, factories, and authorized representatives to obtain pricing, lead times, technical clarifications, and compliance confirmations related to specifications and drawings.
• Compute cost and sell pricing using multiple factors including margins, inventory availability, competitive environment, price validity, logistics, freight, handling, staging, and abnormal shipping requirements.
• Identify and communicate technical and commercial risks related to equipment selection, specification compliance, lead times, or scope assumptions.
• Ensure all quotations, customer approvals, and acknowledgments are properly documented to reduce liability and support audit and order execution requirements.
• Maintain accurate digital job files, including drawings, specifications, correspondence, and pricing assumptions, to support smooth handoff to Order Management and Operations.

• Minimum of 3 years of related experience in switch gear or electrical distribution quotations, estimating, pricing, or technical sales support.
• Demonstrated business acumen with strong interpersonal and customer service skills.
• High school diploma or GED required.
• 4–5 years of experience quoting electrical low voltage gear, switch gear, or engineered electrical solutions within the electrical distribution or manufacturing industry preferred.
• Ability to work independently with minimal supervision while managing multiple priorities preferred.
• Four-year degree in Business, Engineering, Construction Management, or a related field preferred.

Monday - Friday, 8:00am - 5:00pm

The expected rate of pay for this position is $33.00 per hour

At Graybar, we are known for our comprehensive benefits and our employee stock ownership plan! Most regular, full-time employees at Graybar may…