Site Administrator Oxfordshire - FTC

About The Role

Site Administrator – Division:
Civil Engineering –

Location:

Didcot, Oxfordshire –

Contract:

18-month FTC.

GRAHAM is ready to embark on a landmark scheme in Oxfordshire and is looking to recruit an enthusiastic and experienced Site Administrator who will assist and support the site team while establishing strong working relationships across the project and wider division.

Our Site Administrators are the backbone of our operations, providing dedicated administrative support and taking on essential day‑to‑day tasks. Your role is pivotal in ensuring our projects run smoothly and efficiently. Candidates should have great interpersonal skills and be confident communicators, as well as adept at multitasking in a fast‑paced environment.

• Provide clerical support to the Project team (as required) including contractual correspondence.
• Assist with the development and maintenance of filing and administrative systems.
• Management and control of all project‑related documents, including drawings, specifications, and reports.
• Prepare and maintain document templates and standards (e.g. reports).
• Printing, copying and scanning of documentation as required (e.g. handover information).
• Production and printing of reports and associated information for meetings.
• Updating all notice boards within the Site and Compound.
• Invoice reconciliation (e.g. goods received) and submission to Accounts.
• Management of correspondence incoming and outgoing (post).
• Take and record messages accurately.
• Book and record travel arrangements for Site Staff.
• Facilitate meetings (both internal and external).
• Carry out any other duties as necessary within the scope and purpose of the job as requested by the Project Manager.

• Demonstrate previous experience of working in a fast‑paced administrator role.
• Strong IT skills, including Microsoft Office suite.
• Demonstrate ability to work on own initiative.
• Demonstrate strong communication skills.
• Have an excellent telephone manner and great interpersonal skills.
• Comfortable working in both a site and office environment.

• Knowledge and/or experience of the construction industry.
• Experience of document management systems.
• Experience of NEC.

This job description is intended to give the post holder an appreciation of the role envisaged for the Site Administrator and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.

Join a dynamic and supportive team delivering exciting, high‑impact projects.

Enjoy great benefits and plenty of opportunities for professional growth.

Work with a company that champions quality, innovation, and continuous improvement.

At GRAHAM we are proud to be an equal‑opportunity employer and aim to be the first choice for people from all backgrounds. We promote respect for the individual and equality of opportunity. Everyone must be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey, not on the basis of any artificial barriers, prejudices, or preferences.

If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds and are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format such as large print, audio, or braille, please contact us.

As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at Phone:

We are only able to consider applications from individuals who are eligible to live and work in Ireland. Please check your eligibility with the regulations before applying. Individuals with a current time‑restricted right to work should contact the Human Resources team in the first instance. A basic disclosure may be requested if security clearance is required by third‑party clients, and a criminal record will not necessarily be a bar to obtaining a position.

Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex‑Offenders are available upon request. GRAHAM reserves the right to carry out checks to ensure the validity of an applicant’s experience and/or qualifications and expects all applicants to comply with any such requests for information. Failure to do so, or evidence of falsification of information, will lead to removal from the recruitment process or, if already employed, potential termination of contract through the company disciplinary procedure.