Administrator, Office Administrator/ Coordinator, Administrative/Clerical
Listed on 2026-10-16
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Administrative/Clerical
Office Administrator/ Coordinator
Administrator
Location: Didcot, Oxfordshire Salary: £15.38 per hr PAYE Contract: Untill November 2027
Client: Equans
Working Pattern: This is a part time role to cover maternity leave - the role will be 4 hours a day however we are happy to be flexible with the hours i.e. 8 - 12, 10 - 12 or 12 - 4
EQUANS is a global leader in energy services, with nearly 100,000 employees in over 50 countries and an annual turnover of over 17 billion euros. In the UK & Ireland, EQUANS provides FM, regeneration, technical, and energy services, specialising in smart buildings, green mobility, district energy, as well as renewables. EQUANS' 13,500 UK & Ireland employees support the transition to net zero and digital and industrial transformations.
EQUANS is a Bouygues group company.
- Entry & verification of engineer's timesheets & job reports assisted by Contract Managers
- Processing Purchase cards receipts and coding to an online banking system
- Calculation and verification of overtime hours ready for monthly submission to Payroll
- Liaise with Contract Managers & Supervisors to effectively investigate and resolve invoicing queries escalating issues where necessary to Management team
- Generate invoices and issue to customers through agreed communications channels such as emails & customer CAFM systems, on a monthly basis
- Continuously update appropriate accounting and customer CAFM systems with detailed and accurate information ensuring supporting information / evidence is in place
- Chase appropriate parties for supporting information (subcontractor & engineers reports, subcontractor & supplier invoices) if not in place and file accordingly
- Uploading of statutory documentation for Compliance tracker, client portals Equans customer, including but not limited to Combustion, Refrigeration and NICEIC Certification.
- Processing any contractual requests ensuring the system is up‑to‑date including renewals and variations, ensuring the correct forms are submitted to support changes.
- Carry out general administrative duties in line with the departmental policies & procedures as required
- Undertake any 'ad hoc' duties as requested by the Management team which are commensurate with the role
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