Accounting Administrator

ACCOUNTING ADMINISTRATOR Full Time

American Surveying & Engineering, Ltd is a highly reputable firm of Consulting Surveyors and Engineers with 48 years of experience and three office locations in Chicago, Naperville, and Dixon, Illinois. This position replaces a talented and loyal Accountant in the Dixon Office, who is retiring. She will shadow her replacement for several months to ensure a seamless transition. The position includes working with a team of other finance professionals, who will also assist in the transition.

American Surveying & Engineering, Ltd is seeking a detail-oriented and reliable Accounting Administrator to manage the company's daily financial records. The ideal candidate has experience with full-cycle bookkeeping, is highly organized, and can work independently to ensure the accuracy and integrity of our financial data. As a key member of our accounting team, you will provide critical financial information that supports the company's operational and strategic decisions.

• Record and categorize all daily financial transactions, including sales, purchases, receipts, and payments, in our accounting software.
• Perform bank and credit card reconciliations monthly to ensure accuracy and resolve any discrepancies promptly.
• Manage and assist accounts payable and accounts receivable transactions.
• Process payroll in a timely and accurate manner, including calculating wages, deductions, and tax with holdings. Prepare and file quarterly and annual payroll tax reports.
• Generate key financial reports, including balance sheets, income statements, and cash flow statements, for management review.
• Set up all new employees' packages, including insurance, 401(k), and other benefits.
• Collaborate with our external accountant to assist with tax preparation and annual financial audits.
• Maintain an organized and secure system of financial records, both digital and physical, for easy retrieval and compliance.
• Handle other accounting and administrative tasks as needed to support the company's financial operations.

• Proven bookkeeping experience, with at least two years of experience preferred.
• Proficiency with accounting software such as Quick Books, Xero, or other relevant applications. Our firm uses Deltek, and the successful candidate will be fully trained in-house.
• Strong understanding of basic accounting principles and financial regulations.
• High school diploma required; an associate's degree in accounting, Finance, or a related field is a plus.
• Expert-level knowledge of Microsoft Excel, Word, and other office suite software.
• Excellent organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines.
• Meticulous attention to detail and a commitment to producing accurate work.
• High level of integrity and discretion when handling sensitive financial information.
• Strong verbal and written communication skills for interacting with team members, vendors, and clients.

• Excellent Pay is commensurate with skills and experience. The expected salary range is $50,000 or more, based on knowledge and experience. Overtime is not required,
  but when performed, it is at a one-and-a-half-hourly rate.
• Full benefit package includes Health Insurance with Blue Cross Blue Shield of Illinois, 401(k) with aggressive match, Profit Sharing, Short-term and long-term Disability. Dental Insurance and Vision are also available.
• Year-end Bonus is based on individual and company performance.

American Surveying & Engineering, Ltd. is an equal-opportunity employer.