A​/R Collections & A​/P Clerk

Job Overview

Under the supervision of the Director of Business Services, coordinate and perform all duties involved in the recording, accounting, billing, and reporting of student debts owed to the College. Record and account for student receipts of the College in an accurate manner. Provide outstanding customer service to all employees, students and vendors by responding to their requests in a professional and responsible manner.

Dodge City Community College is committed to a policy of non-discrimination in hiring and employment on the basis of race, color, religion, sex, age, disability, military status, ancestry or national origin.

• To understand and commit to the Mission of the College:
  Dodge City Community College provides a student-centered learning environment where students can achieve their educational, personal, and career goals.
• Cashier duties:
  Answer all inquiries concerning student/other debtors' accounts in a professional and friendly manner; receipt all student moneys into proper accounts. Process financial aid, transfer to student accounts, generate refunds, etc.
• Month-End Closing:
  Prepare and distribute accurate and timely monthly billing to students, third parties and other debtors; maintain monthly aging reports and records for all student accounts.
• Data Entry:
  Ensure that all student room, board, miscellaneous charges and credits are accurately recorded; ensure that all receipts are accurately recorded and accounted for in a timely and proper manner.
• Maintain records concerning insufficient funds; provide collection records current; conduct proactive collection efforts on student accounts, including outreach via phone/email/letters, documenting all activity in the student information/accounting system, and providing clear payment resolution options (payment plans, deadlines, and next steps).
• Monitor and manage delinquent account aging; place and release account holds in accordance with institutional policy; coordinate with Financial Aid, Registrar, and Student Services to resolve balances, adjustments, and disputes.
• Prepare and maintain collection-related reports and reconciliation support (payments, write-offs, refunds, and third-party sponsor ships), and assist with escalation activities such as referral to external collections.
• Validate all Student Identification cards; record scholarship awards; responsible for conformance with the policies as established by the Board of Trustees of the College and the procedures that apply to this position; serve the College and the customers of the College in a professional and congenial manner.
• Match invoices to purchase orders; maintain and process files of credit memos.
• Follow up to ensure that requisitions are originated on invoices that arrive without a PO number, verify information with originators of requisitions to keep duplications to a minimum.
• Record distribution of credit cards and cash advances. Maintain records on paid/unpaid credit card charges and follow up with employees to ensure that receipts are submitted according to policy; pay monthly statements for all college credit cards; monitor Visa and American Express purchases and maintain organized files on all receipts, purchase orders, and statements;
  Problem solve issues with credit cards as needed; work with coaches and other staff for all travel or credit card needs.
• Maintain the college's fuel cards and online account access for college fleet cars; track and pay all fuel purchases/receipts on monthly statements.
• Fee Fund accounts; handle and balance bank deposits; coordinate with athletics to follow game-day money bag procedures; balance game-day money bags following games; receipt Fee Fund deposits. Responsible for all transactions concerning the Activity Fund account.
• Track Professional Development for faculty and non-faculty members; update and balance reports frequently or as needed.
• Perform other duties as assigned.

• High School/GED
• Two years of computerized accounts receivable or accounts payable experience
• Data entry experience, accuracy, speed, superior organizational skills and ability to meet deadlines
• Friendly and professional manner
• Valid Kansas driver's license

• Associates degree or certificate

None

• Data entry activities requires keyboarding and sitting for long periods of time.
• Lift and carry up to 50 pounds within the office area.
• Stand or sit for long periods of time especially during the first two weeks of each semester and during buy back periods.
• Ability to stoop or kneel as low as the floor and reach as high as 6-10 feet.
• Speak clearly and audibly to individuals in person and on the telephone.
• Ability to do any physical work assigned.

Administration Building/Business Services

Entry level

Full-time

Accounting/Auditing and Finance

Accounting