Bi-Lateral Meeting Coordinator

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We’re seeking a Bi-lateral meeting coordinator to join our innovative Bloomberg Live team on a 3-month contract. In this role, you’ll work closely with the Head of Audience and other internal and external groups to provide best in class service in facilitating high level meetings at the Qatar Economic Forum.

• Serve as the main point of contact between delegations, delegates and speakers, ensuring clear communication and alignment on meeting requests and details
• Coordinate all logistical and administrative aspects of bilateral meetings, including scheduling, room assignments and communications to participants
• Manage sensitive information with discretion and maintain accurate records of meetings
• Anticipate potential issues or scheduling conflicts and proactively provide suggestions to ensure meetings are booked and run smoothly
• Facilitate seamless execution on the day of meetings, including managing arrivals, protocol adherence, and coordination with security or hospitality teams
• Manage shared and individual email inboxes, prioritizing and responding to communications and requests in a timely and professional manner
• Assist in the registration of Forum participants and event reporting to stakeholders

• 3-5 years working in events, marketing, government relations or client management
• Experience working with Salesforce, registration or lead generation systems
• Proficiency in Microsoft Office applications and Google Products, in particular, strong proficiency in Microsoft Excel and Google Sheets
• Proficiency working with technology collaboration tools and ability to pick up new technologies easily
• Strong attention to detail and good judgment when handling and processing sensitive information and requests in a timely manner
• Ability to work efficiently with internal and external teams
• Exceptional written and verbal communication skills
• Ability to be a team player and work across time zones with global counterparts

• Proficiency in Arabic

Apply if you think we're a good match. We'll get in touch to let you know what the next steps are, but in the meantime feel free to have a look at this:

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