Document Controller

Responsibilities

• Organize, classify, and maintain documents (both digital and physical) for easy access and retrieval.
• Ensure the proper filing, storing, and achieving of company documents, adhering to the established company policies.
• Receive, log, and distribute incoming documents from clients, partners, or internal teams.
• Ensure that documents are sent to the correct recipient within the company or externally.
• Update and monitor document control systems to ensure that files are well-organized and readily accessible to relevant stakeholders.
• Manage document revision control to ensure the use of the most up-to-date and accurate versions.
• Ensure all documentation complies with legal, regulatory, and organizational standards.
• Conduct periodic audits to verify the accuracy and completeness of documentation.
• Coordinate with various departments to ensure document flow and to assist in any documentation‑related needs for projects or operations.
• Assist in the preparation and coordination of reports, proposals, and other important documents.
• Maintain the confidentiality of sensitive documents and ensure proper security measures are in place to protect company information.

• Strong attention to detail and excellent organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other document management software.
• Knowledge of file management and document control procedures.
• Ability to work independently and handle multiple tasks efficiently.
• Strong communication skills, both verbal and written, and the ability to work well with others.
• A proactive attitude and good problem‑solving skills.