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Job Description & How to Apply Below
Job Purpose:
Maintain the computerized fleet/equipment management system and update all necessary information to ensure timely and accurate reporting for effective decision making.
- Supervise daily issuance, tracking, and reconciliation of maintenance documentation.
- Maintain hard copy & electronic master documentation (specs, test methods, reports, validations).
- Coordinate with internal/external stakeholders for documentation requests & follow-ups.
- Supports the Maintenance manager with scheduling of preventative maintenance, repairs and special projects.
- Maintain records for fleet/equipment repairs and services.
- Monitor preventive maintenance schedules across departments.
- Highlight irregular maintenance issues and provide timely monthly reports on R&M costs.
- Bachelor’s Degree in Mechanical Engineering or a related engineering discipline.
- Fresh graduates are encouraged to apply.
- 0–2 years of experience in document control, maintenance coordination, fleet support, or a technical administrative role.
- Experience or exposure to fleet, workshop, maintenance, or engineering environments is an advantage but not mandatory.
- Familiarity with maintenance documentation such as job cards, service reports, inspection records, and asset logs is a plus.
- Basic understanding of mechanical systems, fleet maintenance, or workshop operations.
- Ability to organize, maintain, and control technical documents related to:
- Preventive maintenance schedules
- Breakdown reports
- Service histories
- Asset and fleet records
- Proficient in MS Excel, Word, and Outlook; ERP or CMMS exposure is an advantage.
- Strong attention to detail with accurate data entry and record-keeping skills.
- Well-organized, methodical, and disciplined in handling documentation.
- Ability to work closely with maintenance engineers, technicians, and supervisors.
- Good communication skills to follow up on missing documents or approvals.
- Willingness to learn maintenance processes, terminology, and systems.
- Able to work in a fast-paced operational environment and manage multiple tasks.
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