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Admin Assistant

Job in Doha, Qatar
Listing for: Swan Global WLL
Full Time position
Listed on 2026-01-01
Job specializations:
  • Administrative/Clerical
    Data Entry, Business Administration
Salary/Wage Range or Industry Benchmark: 200000 - 400000 QAR Yearly QAR 200000.00 400000.00 YEAR
Job Description & How to Apply Below
  • Source, screen, and deploylocally available manpower, either directly on our payroll or throughsuppliers.
  • Document selected workersas per client requirements, including QID, passport, photo, computer card,DVC, NOV, CV, experience certificate, and third-party trade certificate.
  • Identify new suppliers and arrange proposals to meet the operation team's needs.
  • Issue LPOs to suppliers and maintain records, ensuring timely renewals in coordination with the operation and finance teams.
  • Verify invoices and issuesuppliers' timesheets in collaboration with the operation team.
  • Ensure timely collection and submission of invoices, as well as prompt payment to suppliers and employees.
  • Issue offer letters forlocally sourced resources in coordination with the HR and operation teams.
  • Maintain vehicle handoverforms and ensure timely renewal of vehicle estimates/insurance in collaboration with the admin manager.
  • Monitor fuel consumption of vehicles and manage drivers' log sheets.
  • Prepare and verify drivers'timesheets.
  • Conduct MR verification and material purchases as per company policy.
  • Prepare and deduct PPEexcess consumption according to policy.
Requirements
  • Proficiency in MS Office,especially mail merging, VLOOKUP, HLOOKUP, and pivot tables.
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