Operations Associate​/Accounts

Operations Associate / Accounts

Al Futtaim Private Company LLC

Posted today

Job Requisition :

• The Administration Assistant is pivotal in supporting the Admin Team by managing crucial administrative tasks such as producing management reports, maintaining store and staff information, and ensuring accurate communication with regional offices. The role is essential for ensuring smooth store operations by coordinating with various departments, performing stock checks, handling financial reconciliations, and facilitating staff procedures. Focused on precision and efficiency, this role supports the store’s strategic decisions through accurate and timely data management.

Reports and Data Management

• Ensure that accurate information is provided to the Senior Admin Assistant to meet reporting deadlines.
• Maintain data in the system for easy access to information as required.
• Maintain and update information relating to staff in the store.
• Provide accurate reports to Admin Management to enable commercial decisions.

Liaison and Communication

• Liaise with the Regional Operations and HR Office.
• Help arrange induction training for new staff on procedures.
• Work closely with the regional office Finance department to understand their requirements.

Stock Control and Operations

• Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
• Verify all bills from suppliers/contractors, get them approved by the Store Manager, and process with the Regional Office Accounts Team.
• Follow-up with suppliers for outstanding invoices and settle outstanding payments.
• Ensure the accuracy of stock received from the warehouse is accounted in the system.
• Conduct periodic stock accuracy checks with the commercial team.

Cash Office Responsibilities

• Daily reconciliation of store takings and reports.
• Banking and foreign exchange operations.
• Manage store petty cash and daily tallying of the safe fund.
• Credit card reconciliation.

Additional Responsibilities

• Ordering of stationary for the Store/Admin Team.
• Daily stock-related adjustments and booking new stock receipts, store to store transfers, and RTWs (Return to Warehouse) in the system.

• Advanced proficiency in MS Office.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Experience with SAP or similar systems.

• High School Degree or equivalent.
• 1-3 years of experience in retail sales or a related field.
• Advanced skills in MS Office, with SAP experience beneficial.
• Strong analytical, time management, communication, and teamwork skills.