Administrative Assistant

Job Title

Administrative Assistant / Coordinator

Gravo Trading & Services

Qatar

QAR 60,000 – QAR 120,000 per year

Full-time

Posted today

As an Administrative Assistant / Coordinator at Gravo Trading, you will support the company's administrative, operational, and technical functions.

Key responsibilities include:

• Manage day‑to‑day administrative tasks and documentation.
• Prepare and maintain reports, forms, and correspondence.
• Organize schedules, meetings, and filing systems.
• Track and follow up on tasks across Operations, Sales, Logistics, and the Technical Team, ensuring deadlines are met.
• Support the technical department with job sheets, service requests, installation schedules, and maintenance reports; track open service calls, ensure timely closure, maintain accurate logs, and coordinate communication between technical staff, customers, and management.
• Compile weekly and monthly reports as required; maintain trackers for administrative, operational, and technical activities; record minutes of meetings and ensure follow‑up actions are completed.
• Assist with procurement, logistics documentation, and internal workflow coordination; support communication with vendors and partners when required; track orders, deliveries, and technical dispatch schedules.

Strong organizational, communication, and computer skills are required. Proficiency in Microsoft Office Suite is preferred.

We encourage applicants from all backgrounds to apply.