Receptionist, Administrative​/Clerical

Job Description

Power International Holding

Job Summary

Performs administrative duties such as providing assistance and direction to visitors/guests/employees, taking telephone messages, screening and forwarding calls in the most professional and efficient manner in order to acquire a good impression for the company.

• Checks admission of guests without appointments to the direct supervisor on a daily basis.
• Maintains a log of visitors and appointments for easy reference on a daily basis.
• Ensures that documents for the department are distributed to the concerned personnel in a timely manner on a daily basis.
• Monitors and requests required reception supplies on a monthly basis.
• Ensures that documents for the direct supervisor are properly screened and organized in the signature file on a daily basis.

• Records distributed documents and monitors actions taken for correspondence that require a reply on a daily basis.
• Advise the direct supervisor for any documents or matters that require immediate attention on a daily basis.
• Ensures proper dissemination of mail to the department on a daily basis.
• Ensures that couriers/packages are delivered/received in a timely manner.
• Maintains all invoices for all expenditure from petty cash and files them appropriately.

• Familiarity and working knowledge of general office machines (fax, copier, printers, etc.).
• Knowledge of phone etiquette.
• Good communication (oral and written).
• Good understanding and knowledge in document control and management.
• Proficient in computer systems, applications, and programs.
• ERP knowledge, preferably SAP functional skills, is a requirement.

3 years minimum.

1 year experience in GCC.

• Resilience
• Quality
• Agility
• Leadership
• Reception L1
• Regulatory Compliance L1
• Communication Strategies L1
• Relationship Management L1
• Guest Relations L1

Bachelor's Degree in Secretarial or any related field