Executive Secretary

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Executive Secretary jobs in Qatar

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Our established lighting manufacturing company is seeking an experienced Executive Secretary with a strong background in tendering and construction-related documentation. If you have 3-5 years of relevant experience and a proven ability to handle diverse administrative tasks in a fast-paced environment, we want to hear from you

• Reporting:
  Prepare, compile, and present daily, weekly, and monthly reports to the General Manager, ensuring all information is accurate, detailed, and submitted promptly.
• Administrative Support:
  Manage day-to-day office operations, schedule appointments, coordinate meetings, and maintain a high level of organizational efficiency.
• Documentation & Reporting:
  Draft and prepare letters, memos, reports, and presentations for management; maintain systematic records in both digital and physical formats.
• Tendering Coordination:
  Assist in the preparation and submission of tender documents, liaising with vendors, suppliers, and clients to meet deadlines and ensure compliance.
• Office Management:
  Utilize the MS Office Suite (Word, Excel, PowerPoint, Outlook) to create, update, and manage essential business documents and reports.
• Communication:
  Act as the primary point of contact for internal and external communications, ensuring professional correspondence and follow-ups.

• Experience:
  
  3-5 years of relevant experience as an Executive or Senior Secretary, preferably in a construction or manufacturing company.
• Reporting Line:
  Proven experience in directly supporting senior management, particularly the General Manager.
• Technical
  
  Skills:
  
  Advanced proficiency in MS Office applications; strong knowledge of document control, reporting, and ISO standards.
• Organizational
  
  Skills:
  
  Excellent time management, multitasking, and prioritization abilities.
  
  Communication:
  Exceptional written and verbal communication skills.
• Attention to Detail:
  High accuracy in preparing and reviewing reports, data, and correspondence.

Job Types: Full-time, Permanent

Note: If you’re asked to pay for a job, avoid the role and report the job to us immediately.