Document Controller

Responsibilities

• Providing administrative assistance to the Senior Document Specialist in implementing procedures, regulations and emergent initiatives as defined by the Contracts Department, which includes receiving, sending, classifying, scanning, recording, registering, storing, and accessing internal and external correspondence and data.
• Providing administrative assistance to the Senior Document Specialist in his reporting obligations and other functions.
• Recording and archiving all hardcopy and softcopy documents, transactions, process, classification, registration, archiving and distribution.
• Maintaining an appropriate electronic database as backup to a traditional hardcopy archive systems for easy storage and access to all internal and external correspondence and data.
• Providing Contract and other information to pre and post contract sections which may include general formalities such as holiday forms etc.
• Providing data entry and word processing services as and when required.
• Assisting managers in producing various reports, tables and presentation material.
• Scans letters and documents etc., and files electronically in the Computer Reference Number sequence.
• Copies/scans and distributes the required documents, assisting as required.
• Maintains the documents and drawings in the Document Control section under safe custody without any damage or deterioration with easy traceability.
• Maintains the files and control logs as required by the section.

• Degree or Diploma from recognized University / relevant to the construction industry and specialized in document control with training on PM software (Expedition/ Contract Manager) and database administration.
• Minimum of 8 years post graduate experience with experience in major infrastructure projects or programmes; preference will be given to roads, aviation, structures or rail related experience
• Experienced user of MS Office
• Capable of working with minimal supervision
• Demonstrable track record in the delivery of large multidisciplinary projects
• In-depth knowledge of document procedures
• A  rounded profile , comfortable with document control processes. The successful candidate will also be able to mobilize people and teams and by their leadership skills lead teams and secure successful deliverables
• Effective in building good working relationships within complex structures, both internally and with various project stakeholders
• Preferably, bilingual in English and Arabic with the ability to fluently speak, read, and write.

• Salary:
  • Monthly Rate in QAR
• Work Schedule:
  • 8 Hours / 5 Days

• Duration:
  • 3 years with possible extension
• Location:
  • Qatar