Company Administrator, Administrative​/Clerical

Role & responsibilities

• Oversee and maintain efficient office systems, including filing, documentation, and correspondence.
• Coordinate company meetings, travel arrangements, and scheduling for management and teams.
• Manage office supplies, procurement, and vendor coordination.
• Handle all incoming and outgoing communication, ensuring timely and accurate correspondence.

• Assist in employee onboarding, documentation, and record maintenance.
• Coordinate employee attendance, leave tracking, and HR reporting.
• Support internal training, engagement, and team-building activities.
• Address employee inquiries and provide administrative support for HR functions.

• Support financial documentation such as expense tracking, petty cash management, and invoice processing.
• Assist in budgeting, financial reporting, and cost monitoring.
• Ensure timely submission and accuracy of administrative financial records.

• Oversee maintenance and upkeep of office facilities and equipment.
• Coordinate with suppliers, contractors, and service providers to ensure smooth operations.
• Maintain safety, cleanliness, and compliance across all office premises.
• Support the implementation of security and safety protocols.

• Ensure all administrative and operational procedures align with company standards and local regulations.
• Maintain confidentiality and data integrity in handling sensitive company and employee information.
• Collaborate with management and cross-functional teams to enhance internal coordination and efficiency.

• Bachelors degree in Business Administration, Management, or a related field (mandatory).

• Minimum 35 years of experience in administration, operations, or office management roles.
• Background in corporate, manufacturing, or trading environments preferred.
• Proven ability to manage multiple functions and maintain organizational discipline.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with HR and accounting systems or ERP tools is an advantage.
• Strong record-keeping, reporting, and documentation skills.

• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• High integrity, discretion, and professionalism.
• Ability to work independently with minimal supervision.

• Disciplined & Reliable:
  Demonstrates ownership, consistency, and accountability in daily operations.
• Organized & Efficient:
  Maintains structure, process clarity, and prioritization across multiple tasks.
• Proactive & Resourceful:
  Anticipates needs and resolves issues promptly.
• Team-Oriented:
  Works collaboratively with management and staff to ensure smooth internal operations.
• Adaptable:
  Thrives in a dynamic work environment and adjusts well to organizational changes.