Senior Administrator

Senior Administrator

Raytheon

Posted today

Date Posted:
Today

Country:
Qatar

Position Role Type:
Unspecified

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. Our team solves tough, meaningful problems that create a safer, more secure world.

Raytheon Doha is seeking a Senior Administrator/Office Coordinator reporting to the Managing Director. This hybrid role bridges office management responsibilities, cross‑functional administrative tasks and executive support. The role’s primary responsibility is to oversee the smooth and efficient operation of the office, ensuring administrative processes, systems and resources support organizational goals. The role provides high‑level administrative and operational support, manages office services and supplies, coordinates communications and logistics, and ensures compliance with company policies and standards.

Acting as a central point of contact for staff, management, program and external partners, the Senior Administrator fosters a professional, organized, and productive work environment.

This position requires strong coordination skills, the ability to work cross‑functionally, and a proactive approach to keeping the office operating efficiently, safely, and cost‑effectively. It also involves handling Export Control information during day‑to‑day activities and coordinating support across programs.

Cross‑Functional Coordination:

• Coordinates across major programs to track actions, optimize cadence of meetings for the leadership team across Qatar and other international locations to include external stakeholders.
• Streams reporting of functional inputs to Managing Director.
• Develops tracking tools to ensure timely follow‑up and closure of Raytheon Doha level taskings.
• Serves as the central point for coordinating cross‑functional and inter‑program efforts.
• Monitors items beyond suspense or due dates and escalates issues when necessary, synchronizing priorities and deadlines across multiple teams.
• Coordinates with Requirement & Capabilities, HR Ops, Finance, Global Trade, Operations & Supply Chain, Digital Technology teams with Qatar and functions and program team leaders within the United States.
• Coordinates Quarterly reviews with Finance, Monthly Operations Reviews with Leadership Team and Weekly schedule cadence to include weekly and monthly report inputs to Raytheon SBUs.
• Tracks deadlines and ensures organizational processes are followed, maintaining accurate records and supporting leadership with timely insights into employee readiness and status.
• Coordinates and plans with Security, Requirements & Capabilities and Managing Director for RTX & Raytheon Senior Leadership engagements within Qatar.

Office Management:

• Manages office needs and space.
• Supervises sub‑contractors and coordinates office visitors.
• Manages the Visitor Management System.
• Supports and manages office maintenance requirements.
• Responsible for routine office supplies budget and creates necessary processes to ensure office orders are compliant with RTX standards.

Travel & Expense Coordination:

• Plans and manages domestic and international travel, including compliance with export/import requirements.
• Prepares, reviews, and reconciles expense reports accurately, ensuring timely submission and adherence to organizational and program policies.

• A University Degree or equivalent experience and a minimum of two years prior relevant experience, or an Advanced Degree in a related field.
• Ability to obtain and maintain a Raytheon‑issued work authorization and any required local permits in Qatar.
• Access to ITAR and EAR controlled technical data.
• Valid Qatar Residence, Driving License and transportation.
• Strong analytical skills with experience in data analysis and process improvement.
• Excellent communication and interpersonal skills, with the ability to work effectively with…