Document controller - bilingual

Responsibilities

• Create spreadsheets and reports to organize the process of scholarship/sponsorship and to make information more accessible for the department’s team.
• Implement the approved pathway to continuously follow and update the sponsored students’ files and information.
• Arrange for the meetings with different stakeholders and partners with proper minute taking.
• Work with the Academic Affairs team to review, edit and maintain reports.
• Organize and maintain office files with an effective and accessible filing system of digital assets.
• Ability to enter data collected from different research projects into relevant software's under the supervision of the head of department or the subject matters Expert.
• Proof and review any official communications and documents with stakeholders or partners before submission.
• Coordinate meetings, prepare reports and presentations, minutes of meeting and respond to emails as required.
• Coordinate with relevant stakeholders to maintain effective communication, office equipment and supplies, editing documents, and keeping files.
• Prioritize and schedule work effectively, anticipating problems and adjusting the allocation of resources and time accordingly.
• Prepare monthly department's key achievements and milestones expectations, and workflows to ensure a smooth process in responding to any inquiries or reporting with an on-time delivery.
• Liaise with different departments to ensure the completion of the scholarship/sponsorship requests, study extension or study leave requests.
• The incumbent will undertake any such related duties or responsibilities as directed.
• Ensure high standards of confidentiality to safeguard any sensitive information.

• Bachelor's degree in computer science, business administration, management or similar field.
• Minimum 3 years in an administrative role preferably in health care field.
• Preferred ability to organize and preserve paper documents work closely with subject matter experts with effective communication with co workers and across departments.
• Experience with MS Office and database applications.
• Excellent written and verbal communication.
• Good interpersonal skills.
• Knowledge and experience in working with budgets and creating spreadsheets.
• Strong interpersonal skills and experience of dealing directly with a wide variety of stakeholders and partners.
• Excellent time management and organizational skills.
• Bilingual in Arabic and English language (preference as business communication shall include both the languages).