Operations Associate | Accounts | Retail | M&S

Position: Operations Associate | Accounts | Retail | M&S |

Operations Associate | Accounts | Retail | M&S | Qatar

Job Requisition : 173970

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions – automotive, financial services, real estate, retail and healthcare – it employs more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, partnering with over 200 of the world’s most admired and innovative brands.

Overview

of the Role

The Administration Assistant is pivotal in supporting the Admin Team by managing crucial administrative tasks such as producing management reports, maintaining store and staff information and ensuring accurate communication with regional offices. The role supports store operations by coordinating with various departments, performing stock checks, handling financial reconciliations, and facilitating staff procedures. Focused on precision and efficiency, this role supports the store’s strategic decisions through accurate and timely data management.

What

You Will Do Reports and Data Management

• Ensure that accurate information is provided to the Senior Admin Assistant to meet reporting deadlines.
• Maintain data in the system for easy access to information as required.
• Maintain and update information relating to staff in the store.
• Provide accurate reports to Admin Management to enable commercial decisions.

Liaison and Communication

• Liaise with the Regional Operations and HR Office.
• Help arrange induction training for new staff on procedures.
• Work closely with the regional office Finance department to understand their requirements.

Stock Control and Operations

• Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
• Verify all bills from suppliers/contractors, get them approved by the Store Manager, and process with the Regional Office Accounts Team.
• Follow‑up with suppliers for outstanding invoices and settle outstanding payments.
• Ensure the accuracy of stock received from the warehouse is accounted in the system.
• Conduct periodic stock accuracy checks with the commercial team.

Cash Office Responsibilities

• Daily reconciliation of store takings and reports.
• Banking and foreign exchange operations.
• Manage store petty cash and daily tallying of the safe fund.
• Credit card reconciliation.

Additional Responsibilities

• Ordering of stationary for the Store/Admin Team.
• Daily stock‑related adjustments and booking new stock receipts, store‑to‑store transfers, and RTWs (Return to Warehouse) in the system.

Required Skills To Be Successful

• Advanced proficiency in MS Office.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Experience with SAP or similar systems.

What Qualifies You For

The Role

• High School Degree or equivalent.
• 1‑3 years of experience in retail sales or a related field.
• Advanced skills in MS Office, with SAP experience beneficial.
• Strong analytical, time management, communication, and teamwork skills.

#J-18808-Ljbffr