Administrative Assistant

We are looking for an Administrative Assistant with strong organizational skills and a passion for providing efficient and professional administrative support.

• Answer phone calls in a professional and polite manner and route them to the appropriate departments while maintaining accurate call logs.
• Receive and manage emails and forward inquiries to the relevant staff members.
• Sort and distribute incoming mail, faxes, and shipments, and prepare and send outgoing mail and parcels.
• Welcome clients, suppliers, and visitors, greet them, and provide the necessary support in a professional manner.
• Update databases and administrative records while ensuring data accuracy.
• Prepare, format, and coordinate correspondence, reports, letters, memos, and administrative documents.
• Organize and maintain physical and electronic filing systems in accordance with established policies and procedures.
• Follow up on invoicing and collection processes to ensure timely and accurate execution.
• Manage petty cash and prepare related records and reports.
• Provide administrative and secretarial support to management and different teams.
• Ensure workplace readiness and coordinate maintenance of office equipment when needed.
• Purchase, receive, and manage office supplies to ensure continuous availability.
• Contribute to improving administrative procedures and enhancing office efficiency.

• High school diploma or equivalent (Diploma or Bachelor’s degree preferred).
• 1–3 years of experience in administrative, secretarial, or customer service roles.
• Arabic:
  Native language (mandatory).
• Proficiency in English, both spoken and written.
• Proficiency in Microsoft Office applications, especially:
  Word, Excel, PowerPoint, Outlook.
• Excellent communication and customer service skills.
• Strong organizational skills with the ability to manage time and prioritize tasks effectively.
• Attention to detail and accuracy in data entry and report preparation.
• Ability to work in a team and handle multiple tasks in a fast-paced environment.
• Professional appearance and behavior that reflect a positive image of the organization.