Technical Document Assistant; Turnaround

Madre Integrated Engineering | Full time

• Provide administrative and operational support as directed by the Head of Turnaround Section and Contract Coordinator.
• Maintain and manage the Turnaround Section correspondencelog, ensuring all communications with Contractors are properly recorded,tracked, and closed without backlog.
• Maintain and manage the Turnaround Section internalcorrespondence log, ensuring all communications within turnaround section are properly recorded, tracked, and closed without backlog.
• Coordinate with Head of Turnaround to schedule periodicsection meetings, record minutes of meetings and track all section KPI /training / safety records.
• Retrieve and provide technical documents, standards, andreferences using QTDMS system as required.
• Coordinate with lump-sum contractors and manage administrative activities including preparation of Minutes of Meeting (MOM) and verification of submitted documents.
• Utilize SharePoint and other document management systems tosupport workflow processes, ensuring effective document control, maintenance,and quality compliance.
• Process and issue various gate pass requests (manpower,materials, vehicles, etc.) through the HSEQ Portal.
• Initiate, monitor, and track validity of requests related toporta cabins, tool containers, and other contractor requirements.
• Ensure strict confidentiality of sensitive documents, followapproval protocols prior to any information sharing.
• Coordinate with Facilities & Services Section to maintain office stationery supplies required for Turnaround Section.
• Maintain overall housekeeping and organization within the Turnaround Section.

• Should have a Technical Diploma / Graduate or equivalent andshall be physically strong, dynamic and enthusiastic.
• Excellent communication of English (speaking & writing) is a must.
• Minimum 5 years’ direct and relevant experience as Technical Documentation Assistant in a Document Control function, preferably working within an Oil & Gas or Petrochemical industry.
• Excellent in working of MS Office applications including
  
  Microsoft Office applications such as Outlook, Excel, Word, PowerPoint and Access.
• Good attention to detail and capable of handling multitasks.