Project Coordinator

Responsibilities:

• Oversee and track all Country Management projects, ensuring timely delivery against agreed milestones, and deadlines
• Develop and maintain detailed project plans, timelines, trackers, and regular status reports
• Coordinate cross-functional workflows between internal teams, high level stakeholders, strategic partners, and external vendors
• Support preparation of high-quality presentations, reports, and briefing materials for leadership
• Ensure accuracy, consistency, and professional formatting across all documents and deliverables
• Support ongoing communication and coordination with key stakeholders, ensuring timely follow-ups and responses
• Assist in managing protocol-related requirements and ensure adherence to local standards and expectations
• Maintain strong working relationships with internal and external counterparts to support smooth execution of priorities
• Lead administrative work streams related to accreditation processes, high level stakeholder facing requirements, and event logistics
• Coordinate hard copy invoicing, documentation submissions, approvals, and official correspondence
• Ensure all operational and administrative deliverables are completed accurately, efficiently, and on schedule
• Support production planning and coordination for events and projects as required
• Provide on-the-ground operational support during key event periods

• Fluent in English and Arabic (written and spoken)
• 5+ years of experience in project coordination, public relations, event management, executive support, or a related field
• Prior experience managing high level stakeholder relations is highly preferred
• Experience in large-scale events, conferences, or international organizations
• Highly organized with exceptional attention to detail and strong multitasking ability
• Strong PowerPoint and presentation-building skills
• Excellent written and verbal communication skills in both English and Arabic
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Proactive, reliable, and able to work independently with minimal supervision
• Strong willingness to learn, adapt, and develop within a dynamic environment
• Experience in administration, coordination, events, or production is a strong plus

• Subsidised healthcare, dental, employee assistance programme (EAP) and more.
• Employer pension contribution up to 6% for Irish-based employees
• A dedicated in-house L&D department, with access to workshops, online learning and resources to help you excel in your career development.
• Company Mac Book, generous annual leave and flexible working arrangements.
• Our very own Tramway Team, which drives community and morale-boosting events for employees to participate in.
• Annual company get-togethers, charity days, and monthly wellbeing talks.
• Wellness subsidy issued to all employees of €1000 per year

At Web Summit, we embrace diversity and inclusion. We want talent from all walks of life to help us on our journey to digitise the conference sector. Hiring decisions are made purely on experience, skills and the needs of the business.