Executive Secretary

Executive Secretary

Provide professional, proactive, and comprehensive support to Managing Director (MD). Serve as the focal point for the MD, managing requests, communications, and actions in a timely and appropriate manner.

• Provide proactive diary management and coordination of meetings and related arrangements (e.g., travel).
• Use judgement when scheduling meetings; determine purpose and time required, ensuring all relevant documents (agendas, pre‑reading, prep, action updates, team inputs) are available prior to the meeting.
• Hold regular reviews to revisit current priorities and optimize the meeting schedule.
• Manage the MD's email, delegating messages to the team where appropriate and tracking them to completion.
• Ensure all actions are logged, tracked and completed in a timely manner.

• Bilingual candidate with solid experience as an Executive Assistant.
• Understanding of the sensitive nature of the functions and maintaining strict confidentiality at all times.
• Exceptional organization skills with the ability to prioritize an often conflicting workload.
• Excellent administrative skills with ability to introduce and manage procedures in a dynamic environment.
• Excellent time management and self‑organization skills, able to work effectively to tight timescales and under pressure.
• In‑depth working knowledge of Office applications.

• Process improvement, problem solving, people skills, teamwork, managing processes.
• Emphasizing excellence, strong creative and analytical thinking.

• Visa transfer is mandatory.
• Locally available in Qatar with valid QID and NOC.