Administrative Specialist

People Dynamics is Hiring | Administrative Specialist

Location:

Qatar

Contract Duration: 3 Months (Extendable based on Project and Performance)

We're looking for a proactive Administrative Specialist for our client to support day‑to‑day operations and ensure efficient coordination across business functions.

• Organize and maintain electronic and physical records.
• Prepare official correspondence, reports, and administrative documents.
• Coordinate meetings and prepare meeting minutes.
• Monitor incoming and outgoing emails and official communications.
• Archive documents in accordance with organizational policies.
• Follow up on purchase requests, invoices, and pending payments.
• Assist in preparing periodic reports and maintaining accurate records.
• Review documentation for completeness and accuracy.
• Enter and update data in ERP or other business systems.
• Coordinate with internal departments to ensure smooth operations.
• Monitor compliance with internal procedures and policies.
• Prepare operational reports and statistical summaries.
• Track advances and follow up on settlements.
• Support contract administration and digital transformation initiatives.
• Perform other administrative duties as assigned.

• Bachelor's degree in Business Administration, Accounting, Finance, or a related field.
• 1–5 years of experience in an administrative or operations support role.
• Experience with ERP or business management systems is an advantage.
• Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint.
• Strong organizational, communication, and time management skills.
• Excellent attention to detail and ability to maintain confidentiality.
• Ability to work independently and manage multiple priorities.
• Candidates must be currently residing in Qatar and available for immediate joining.