Business Development Executive Assistant

Business Development Executive Assistant

This role offers an exciting opportunity to work in a complex international energy/oil & gas environment
, supporting business operations, executive coordination, HSE compliance, commercial activities, data management, and logistics.

• Provide executive support including calendar management, meeting coordination, travel arrangements, and confidential communications
• Prepare presentations, reports, meeting materials, and executive correspondence
• Manage logistics coordination, mission planning, travel, accommodation, visas, and visitor arrangements
• Support HSE, Integrity, and Compliance requirements in line with company policies
• Maintain document management systems and archive key Division records
• Track deliverables, deadlines, and follow-ups to ensure timely execution of priorities
• Support commercial activities including quotations, RFS tracking, invoice follow-up, and coordination with Finance and HQ teams
• Coordinate onboarding/offboarding activities for staff and secondees
• Assist with offshore and medical pass applications and facility coordination
• Maintain internal guidelines and processes related to Technical Service Agreements (TSAs)

• 5+ years of experience as an Executive Assistant, preferably within the energy, oil & gas, or international operations sector
• Strong organizational and multitasking skills with attention to detail
• Experience supporting senior executives in a fast-paced environment
• Excellent communication and stakeholder management skills
• Ability to handle confidential information with professionalism
• Strong proficiency in administrative tools, reporting, and document management