Administrative Consultant – Facility & Contract Management

Key Responsibilities

• Provide day-to-day administrative and operational support to assigned departments.
• Supervise and monitor Facility Management service contracts to ensure compliance with contractual obligations and service level agreements (SLAs).
• Coordinate with internal departments, contractors, and external service providers to ensure uninterrupted support services.
• Monitor contract execution, contractor performance, KPIs, and compliance with contract requirements.
• Conduct regular inspections of facility management services and recommend operational improvements.
• Prepare administrative reports, performance reports, meeting minutes, and management presentations.
• Review contractor invoices, work completion reports, and supporting documentation.
• Track contract deliverables, renewals, variations, and contract-related documentation.
• Support procurement and contract administration activities when required.
• Ensure adherence to organizational policies, procedures, and government regulations.
• Maintain accurate administrative records and documentation.
• Identify operational risks and recommend corrective actions to improve service delivery.
• Perform other administrative and operational duties as assigned.

• Bachelor's Degree in Business Administration, Public Administration, Facility Management, Engineering, or a related discipline.
• Minimum 5–8 years of relevant experience in:
• Administrative Management
• Facility Management
• Contract Management
• Previous experience working with government organizations, semi-government entities, or large corporate environments is highly preferred.
• Strong understanding of Facility Management operations and support services.
• Experience in managing outsourced service providers and maintenance contracts.
• Knowledge of contract administration, performance monitoring, and SLA management.
• Excellent report writing and documentation skills.
• Strong organizational and coordination abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).

• Arabic – Mandatory (Reading, Writing & Speaking)
• English – Professional Working Proficiency