Executive Assistant; Arabic​/English

Be the Executive Assistant (Arabic/English) for senior management in Doha, Qatar.

Provide high‑level executive support to top management, ensuring effective schedule management, administrative coordination, and confidential handling of information. Enable efficient decision‑making and smooth day‑to‑day operations by managing calendars, meetings, communications, and documentation.

• Manage and organize the top management’s daily calendar to ensure efficient time management and avoid scheduling conflicts.
• Screen and prioritize requests for the top management’s time.
• Organize meetings and coordinate agendas, logistics, and required materials.
• Work closely with the top management to keep them informed of upcoming commitments, responsibilities, and deadlines.
• Write and edit minutes of meetings; draft and type reports, correspondence, and other documents while ensuring consistency and adherence to standard formats.
• Follow up on pending matters and actions with limited guidance.
• Answer telephone calls, provide relevant information to callers, and screen/routing calls to appropriate individuals. Place outgoing calls as required.
• Greet and escort visitors to meeting rooms and assist with queries as needed.
• Research and resolve administrative issues within the department.
• Ensure error‑free documentation and support departmental activities and productivity effectively and efficiently.
• Coordinate with the Travel team to manage travel, transportation, and accommodation arrangements for top management.
• Receive, sort, and distribute incoming mail for the department.
• Prepare and arrange outgoing mail distribution to relevant parties.
• Consolidate, maintain, and update computerized records of departmental activities to ensure smooth flow of information and tasks.
• Perform other duties and responsibilities as needed, determining and managing priorities with minimal guidance.

• Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or a related field.
• Minimum 5 years of experience in executive administration or supporting senior/executive management.
• Excellent time‑management and organizational skills, with the ability to manage multiple tasks and deadlines.
• Strong oral and written communication skills in Arabic and English.
• Ability to work under pressure while maintaining a high level of accuracy and attention to detail.
• Excellent knowledge of MS Office applications, especially Word, Excel, PowerPoint, and Outlook.
• Proven ability to handle confidential information with discretion and professionalism.
• Effective team player with strong interpersonal skills.

• Secretarial or Office Administration certificate.
• Experience supporting top management within corporate, real‑estate, or large project environments.
• Strong problem‑solving skills and the ability to anticipate needs and proactively address issues.
• High level of professionalism, tact, and diplomacy in dealing with internal and external stakeholders.

Competitive pay and retirement plans. Paid time off and paid flexible holidays. Career development through training, educational and mentorship programs. Veteran support with paid active‑duty military leave and transition benefits. Wellness program including meditation sessions and comprehensive medical, dental, vision plans through national carriers. Employee Assistance Program.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability, or genetic information.

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