Administrative Coordinator - VIP Projects

Contract Type: Freelance Contract

Availability: Immediate Joiner

We are looking for a highly organized and detail-oriented Administrative & VIP Projects Coordinator to provide executive and administrative support while coordinating corporate and customized VIP gifting projects from initial request through final delivery.

• Manage schedules, meetings, correspondence, records, and administrative follow-ups.
• Track assignments, deadlines, and pending actions and provide regular updates.
• Prepare reports, quotations, presentations, meeting minutes, and professional correspondence in Arabic and English
  .
• Coordinate with internal teams, clients, suppliers, designers, and VIP stakeholders.
• Manage gift requests, including requirements, budget, branding, customization, packaging, quantities, and delivery timelines.
• Prepare clear briefs for designers and suppliers and coordinate quotations, samples, approvals, production, quality, and delivery.
• Maintain accurate records of quotations, samples, approvals, payments, quantities, and deadlines.
• Ensure projects are delivered on time and according to agreed quality and specifications.

• Fluency in Arabic and English
  , spoken and written, is essential.
• Experience in executive assistance, administration, project coordination, procurement, events, printing, promotional products, or customized gifts.
• Strong organizational, communication, follow-up, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Confidence in dealing with suppliers, clients, and senior stakeholders.
• Knowledge of corporate branding, printing, packaging, and product quality is an advantage.