Executive Personal Assistant - Private Equity

Job description Job Summary

The Executive Personal Assistant provides high-trust executive, administrative and coordination support to an assigned Group Chief Officer or designated senior executive within Bridge Holding. The role protects executive time, manages complex priorities, prepares the executive for decisions and engagements, and ensures accurate follow-through across relevant teams and stakeholders.

The role is intentionally enterprise-wide and may be deployed across Bridge Holding executive offices. The Executive Personal Assistant adapts to the assigned office’s priorities without assuming the professional accountabilities of Finance, Investment, Legal, Business Development or other specialist functions.

Executive Calendar & Priority Management

• Own the assigned executive's complex calendar, balancing leadership, Board, committee, transaction, portfolio, stakeholder and internal commitments across time zones.
• Protect preparation and decision time, resolve competing requests using agreed priorities and maintain a forward view of critical deadlines, dependencies and recurring obligations.
• Ensure meeting purpose, participants, venue, virtual access, materials and changes are communicated accurately and promptly.

Meeting, Committee & Governance Coordination

• Coordinate agendas, papers, approvals, attendance, logistics and follow-through for executive, leadership, Board, committee and cross-functional meetings relevant to the assigned office.
• Track submission deadlines, decisions and action items and follow up with accountable stakeholders until closure.
• Maintain disciplined version control and circulate sensitive materials only to authorized recipients.

Executive Briefing & Decision Readiness

• Prepare concise schedules, briefing packs, background material, stakeholder profiles, prior decisions and open-action summaries before executive engagements.
• Confirm that inputs are complete, current, approved and presented in a decision-ready format.
• Identify missing information, unresolved dependencies and readiness risks early and elevate through the agreed channel.

International Travel, Visits & Protocol

• Plan complex domestic and international travel, including itineraries, visas, accommodation, transport, airport facilitation, security, protocol and contingency arrangements.
• Coordinate executive visits, delegations, roadshows, conferences and stakeholder engagements with culturally appropriate attention to detail.
• Provide responsive support during disruptions and reconcile travel records and expenses accurately.

Correspondence, Presentations & Document Control

• Draft, format, proofread and coordinate executive correspondence, presentations, memoranda, invitations, reports and routine communications to a consistently high standard.
• Maintain structured filing, document naming, version control, signature routing and secure retention of executive records.
• Ensure external communications and documents are issued only after the required review and approval.

Stakeholder Access & Relationship Coordination

• Serve as a professional point of coordination for Board members, executives, investors, partners, government stakeholders, advisers, counter parties and portfolio-company leaders.
• Manage requests for executive access with discretion, responsiveness and appropriate escalation.
• Maintain accurate stakeholder and contact information and support dependable follow-through on executive commitments.

Confidentiality, Information Security & Judgment

• Handle confidential, privileged, commercially sensitive, transaction, financial, personal, employee and Board information with strict discretion.
• Apply approved access, storage, transmission, retention and disposal requirements to executive information.
• Exercise sound judgment when responding to sensitive requests and elevate uncertainty before disclosure or commitment.

Office Coordination & Administrative Control

• Coordinate closely with other executive assistants, the Chief of Staff, Office Manager and relevant corporate teams to maintain seamless executive-office operations.
• Maintain action trackers, recurring schedules, contacts, subscriptions, invoices, purchase requests, expenses and other administrative controls accurately.
• Support onboarding, events, visitors, office requirements and urgent assignments relevant to the assigned executive.

Process Improvement & Digital Productivity

• Identify practical improvements to calendar, travel, meeting, correspondence, document and…