Executive Secretary
Job in
Doha, Baladīyat ad Dawḩah, Qatar
Listed on 2026-09-21
Listing for:
Mashreq
Full Time
position Listed on 2026-09-21
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Job Purpose
To support and assist the Country Head in meeting departmental objectives by providing full secretarial services.
Key Result Areas Executive & Business Support- Manage and optimize the CH's complex calendar, priorities, and engagements, ensuring alignment with strategic objectives
- Act as a gatekeeper and liaison between the CH and internal/external stakeholders (clients, regulators, board members).
- Prepare high-quality briefing materials, board packs, and executive presentations
- Draft and review professional correspondence and communications on behalf of the CEO
- Coordinate senior leadership meetings, governance forums, and external engagements, including agenda setting and follow-ups
- Ensure seamless travel, logistics, and event management, including contingency planning
- Maintain confidential records, documentation, and information flows with high accuracy and discretion.
- Support execution of strategic initiatives and cross-functional projects, tracking milestones and ensuring timely delivery.
- Follow up on projects and ensure key waypoints are met and stakeholders are working to ensure projects are on time.
- Conduct research, analysis, and preparation of summary insights for decision-making
- Act as a central coordinator across business, risk, operations, and support functions
- Interface with C-suite executives, regulators, and key clients, maintaining professionalism and alignment
- Facilitate effective communication flow across leadership teams to avoid bottlenecks
- Support Board and governance activities, including documentation, follow-up, and tracking actions.
- Graduate from a well reputed University.
- 5 to 8 years banking experience as Executive Secretary.
- Excellent command over written and spoken English.
- Excellent organizational skills, including prioritizing & multi-tasking effectively in a fast-paced environment.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, Power Point, Teams)
- Strong working knowledge of Microsoft Copilot and AI-enabled productivity tools, leveraging them for:
- Drafting executive communications and reports
- Summarizing large information sets and meeting notes
- Enhancing calendar, email, and workflow management
- Data analysis, presentation and summarising by themes.
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