Secretary, Administrative​/Clerical

Alpha Energy is a part of Al Masaood energy, Al Masaood Energy is one of the first established oil & gas suppliers and contractors in the United Arab Emirates was founded in 1971. With over 50 years of expertise in both upstream and downstream operations and a workforce of over 850 headcounts, Al Masaood Energy provides advanced petroleum services and supplies throughout the UAE, the Middle East, North Africa, and the Eastern Mediterranean.

Manages front desk and reception operations by welcoming visitors, handling calls, mail, and inquiries, and ensuring a professional and secure office environment. Provides administrative and logistical support, coordinates supplier and shipment activities, maintains records, and acts as a key point of communication between internal teams and external stakeholders.

• Act as the first point of contact by welcoming visitors, directing them appropriately, and notifying relevant staff of their arrival.
• Answer, screen, and route incoming phone calls and emails professionally, providing accurate information when required.
• Gate pass handling, Receive, sort, and distribute daily mail, deliveries, and correspondence in a timely and organized manner.
• Coordinate and route customer and supplier inquiries to the appropriate departments or personnel.
• Arrange drivers’ schedules for purchase order collections and coordinate shipment bookings while tracking incoming deliveries.
• Receive, record, and distribute customer and supplier invoices to the relevant departments.
• Perform general clerical and administrative duties such as filing, scanning, photocopying, and document control.
• Support effective communication between teams by documenting actions, highlighting irregularities, and following up on ongoing needs.
• Maintain office security by controlling access at reception, managing visitor logs and informing concerned staff prior to visits.
• Carry out other reception or administrative duties as assigned by the direct manager.