School Administrative Assistant; Qatarization Job Doha area,Baladīyat ad Dawḩah Qatar,Administrative/Clerical

Position: School Administrative Assistant (Qatarization)

Orientation and induction for new Parents and Students
Carries out specific projects and research
Facilitates annual review and update of company Policies
Prepares PR items to create and increase exposure on social media and school website
Drafts, types and dispatches reports, articles, letters, Newsletters, agendas and minutes/records of meetings
Check all correspondences before sending for signature
Devises/maintains office systems, including data management and filing
Use appropriate IT resources to aid presentations, conferences, and corporate visits
Prepares letters presentations and Reports
Manages office budgets
Attends meetings with SLT
Always observes a code of strict confidentiality
Undertakes other duties commensurate with the post to ensure the smooth operation of the responsibilities of the company’s function
Streamlines processes, ensuring the team works as efficiently as possible
Takes responsibility of all admin tasks and support admin team
Monitors work requirements in the absence of the senior administrator
Contributes to team effort by accomplishing tasks as needed

Job Description

Key Duties and Areas of Responsibility

Orientation and induction for new Parents and Students
Carries out specific projects and research
Facilitates annual review and update of company Policies
Prepares PR items to create and increase exposure on social media and school website
Drafts, types and dispatches reports, articles, letters, Newsletters, agendas and minutes/records of meetings
Check all correspondences before sending for signature
Devises/maintains office systems, including data management and filing
Use appropriate IT resources to aid presentations, conferences, and corporate visits
Prepares letters presentations and Reports
Manages office budgets
Attends meetings with SLT
Always observes a code of strict confidentiality
Undertakes other duties commensurate with the post to ensure the smooth operation of the responsibilities of the company’s function
Streamlines processes, ensuring the team works as efficiently as possible
Takes responsibility of all admin tasks and support admin team
Monitors work requirements in the absence of the senior administrator
Contributes to team effort by accomplishing tasks as needed

Health and Safety

Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for The Hamilton International School’s property and equipment
Perform playground duties on time and with due diligence to safeguard Hamilton students
Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
Assist in implementing all policies and rules governing student life and conduct
Ensure that all the necessary health and safety rules and procedures are being followed
Maintain an awareness of all the health and safety measures to be taken when in school

Other Duties And Responsibilities

Any other duties that may be required from time to time. These are typical work responsibilities, but responsibilities are not only limited to the ones mentioned. ISP ME reserves the right to add or change responsibilities by communicating in writing to the employee.

Position Requirements Education

Bachelor’s Degree in from an accredited institution

Experience: Minimum 3 years’ work experience

Language

English is mandatory
Arabic is an advantage

Required Skills And Knowledge Competencies

Exceptional written and oral communication skills
Excellent word processing and IT skills, including knowledge of a range of software packages
The ability to work under pressure and to tight deadlines
Good time management skills
The ability to research, digest, analyze and present material…