Office Manager - Private Equity

Job Summary

The Office Manager owns day-to-day administration, facilities coordination, meeting logistics, visitor experience, office services, supplies, records and service-provider follow-up. Reporting to the Group CEO, the role ensures the workplace is organized, presentable, appropriately resourced and ready for executive and business activity. The role does not act as the Group CEO’s strategic adviser, own enterprise initiatives, prepare investment decisions or coordinate the executive leadership agenda.

• Coordinate daily office operations so work spaces, meeting rooms, reception areas and shared facilities are organized, functional and ready for use.
• Maintain office-readiness schedules, service logs and issue trackers, following up promptly on defects, shortages or disruptions.
• Coordinate routine requirements with building management, facilities, IT, security, housekeeping and other support providers.

• Manage meeting-room bookings, room setup, refreshments, conferencing readiness, visitor access and supporting logistics for internal and external meetings.
• Confirm that rooms, equipment, materials and service arrangements are ready before scheduled engagements.
• Respond quickly to logistical changes and communicate operational constraints to the relevant executive assistant or meeting coordinator.

• Ensure visitors, advisers, candidates, partners and service providers are received professionally and directed appropriately.
• Coordinate access, waiting arrangements, security notifications and hospitality requirements while protecting confidentiality and workplace protocols.
• Maintain a professional front-of-house environment consistent with Bridge Holding's executive standards.

• Manage office supplies, stationery, pantry items, equipment registers and routine replenishment with appropriate cost discipline.
• Maintain accurate inventory records, minimum stock levels, issue logs and supporting purchase documentation.
• Coordinate approved requests, purchase orders, invoices, deliveries and service confirmation with Procurement and Finance.

• Act as the day-to-day contact for approved office vendors and service providers, monitoring delivery, quality, responsiveness and agreed schedules.
• Record service issues, coordinate corrective action and elevate recurring or material concerns to the Chief of Staff.
• Maintain clear records to support service-performance, vendor and cost reviews.

• Coordinate approved local transport, accommodation, catering, venue and office-event arrangements when assigned.
• Work with executive assistants and relevant functions to confirm bookings, visitor logistics and supporting documentation.
• Ensure arrangements remain within approved scope and budget.

• Coordinate incoming and outgoing mail, courier services, routine correspondence distribution, office files and administrative records.
• Maintain orderly and appropriately controlled records for vendors, invoices, inventories and office services.
• Handle confidential information carefully and route sensitive materials only to authorized recipients.

• Maintain office expense trackers, planned commitments and supporting records for supplies, hospitality, facilities and approved services.
• Check invoices and supporting documents for completeness before routing them through approved finance and procurement processes.
• Identify unusual costs, duplicate charges or budget pressure and escalation them…