Administrative Assistant

Screens attends and routes incoming calls requests mail faxes and other correspondence as appropriate Maintains electronic calendar schedules meetings undertakes room reservations prepares agendas records and transcribes the minutes of the meetings disseminating information and following up as required Provides word-processing spreadsheet and presentation services including proofreading preparing memos invoices notifications and other documentation Raises requests and carries out activities in the system pertaining to the operations of the division Undertakes filing copying binding scanning etc maintaining all documents in electronic and hard copy format Assist in raising new purchase requisitions and following up on pending orders to ensure timely delivery and close out of purchase orders Assists with arranging travel logistics itineraries accommodation conference registrations etc and compiles the expense claim reimbursements forms Checks the accuracy and submission of timesheets adhering to deadlines Assists in organizing office space ensuring appropriate equipment stationery supplies and materials are available and in working conditions Provides cross-coverage within the team as needed Perform other duties as assigned

• Bachelor's Degree in any discipline, preferably Administrative Sciences with 4 - 5 years of administrative experience.
• Customer-focused with strong verbal and written communication skills.
• Attention to detail with the ability to work independently and as part of a team.
• Good organizational skills and the ability to multi-task in demanding time frames.
• Knowledgeable in MS Office Suite of products Word, Excel, PowerPoint, Outlook etc.