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Executive Secretary
Job in
Doha, Baladīyat ad Dawḩah, Qatar
Listed on 2026-10-16
Listing for:
Confidential
Full Time
position Listed on 2026-10-16
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Executive Admin/ Personal Assistant, Business Administration
Job Description & How to Apply Below
- Oversee all incoming and outgoing correspondence for all administrative units, including documentation, registration, and archiving, in coordination with administrative assistants across different departments.
- Provide administrative and office support to executive management or sector leadership.
- Manage and supervise meeting schedules, record meeting agendas, minutes, and resulting decisions, distribute them to concerned parties, and follow up on their implementation.
- Prepare statistical reports for various administrative units in coordination with the relevant unit representatives.
- Professionally handle verbal instructions and translate them into practical actions that support decision‑making.
- Organize and coordinate activities related to official events and celebrations.
- Organize and complete all office administrative procedures in accordance with approved policies.
- Support the implementation of senior management decisions and ensure adherence to deadlines.
- Coordinate directly with internal and external stakeholders related to the sector’s activities.
- Prepare official correspondence and draft administrative letters in accordance with approved standards.
- Contribute to improving administrative procedures and developing office work methods.
- Monitor administrative performance indicators related to office operations and reporting.
- Bachelor’s degree in Business Administration or a related field.
- Minimum of 5 years of relevant professional experience.
- Proficiency in Arabic and English, both written and spoken (French is an added advantage).
- Full proficiency in Microsoft Office applications.
- Strong knowledge of policies, procedures, and regulations related to the field of work.
- High-level communication skills and the ability to interact professionally with all organizational levels.
- Ability to prepare executive correspondence and reports with a high degree of professionalism.
- Strong commitment to work ethics and confidentiality of information.
- Excellent time management and multitasking skills.
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