Office Coordinator

We are looking for an organized, proactive coordinator to support daily agency operations, coordinate shoots and meetings, and follow up on team tasks to keep projects moving on schedule.

• Attend internal and client meetings, prepare meeting minutes, and circulate clear action points, responsibilities and deadlines.
• Follow up on meeting actions and keep relevant team members updated.
• Maintain a daily task tracker, monitor team deadlines and flag delays or blockers to management.
• Coordinate with account managers, creatives and production teams to confirm priorities and delivery schedules.
• Plan shoot logistics, including schedules, locations, crew, equipment, transport, permits and participant availability.
• Prepare shoot schedules and call sheets, confirm arrangements and communicate changes to everyone involved.
• Coordinate meetings, calendars, appointments and meeting room bookings.
• Manage daily office needs, supplies, equipment and maintenance.
• Liaise with suppliers, obtain quotations and follow up on bookings, orders and deliveries.
• Organize project files, meeting records, schedules and administrative documents.
• Support travel arrangements, employee onboarding and general administration as needed.

• At least 2 years of experience in coordination, administration or production support, preferably within a creative, advertising or events agency.
• Strong planning, organization and follow-up skills.
• Ability to write accurate meeting minutes and translate discussions into clear action points.
• Confidence coordinating people, managing competing priorities and following up professionally.
• Proficiency in Microsoft Office, Google Workspace and task management tools.
• Fluent English;
  Arabic is an advantage.