Administration Assistant

• Pe r f o r m advan c ed , d i v e r s i f ied , an d c on f i den t i a l ad m i n i s tr a t i v e an d s ec r e t a r i a l s uppo r t . H and l e a w i d e v a r i e t y o f s i t ua t i on s an d t a sk s i nvo l v i n g t h e c l e r i c a l an d ad m i n i s t r a t i v e f un c t i on s o f t h e o f f i ce .
• I n c on s u l t a t i o n w i t h t h e t ea m gene r a t e bus i ne s sdocumentation, i nc l ud i n g p r esen t a t i o n c r ea t i o n an d s p r ead s hee t p r epa r a t i o n an d d i s tr i bu t i on .

P r epa r e c ha r t s an d c o m p il e r epo r t s a s neede d an d ensu r e t ha t a llf i l e s a r e c o m p l e t e an d p r ope r l y

m a i n t a i ned

• Per f o r m ad m i n i s tr a t i v e t as k s b a s ed on s et procedures, establish and m a i n t a i n f i li ng sys t e m s , c a t ego r iz eand m a i n t a i n m anua l s , invoices, manage and c o - o r d i na t e t r a vel needs and o t her s ou r c e da t a .
• R e s ea r c h i nf o r m a t i onand i n i t i a t e a ss i gned t asks ac c o r d i ng l y.
• A t t en d an d t a k e n o t e s a t m ee t i ng s , c oo r d i na t e t r ave l a rr ange m en t s , r e c o r d s o f C o mm un i ca t i o n ( docu m en t s , E - m a il } t o m ee t t h e r equ i r e m en t s o f t h e t ea m.
• Pe r f o r m s o t he r r e l a t e d du t i e s , a s a ss i gned , for t h e p u r po s e o f ensu r i n g t h e e ffici en t an d e f f e c t i v e f un c t i on i n g o f t h e w o r k un i t.
• Oversee the creation, distribution, and management of documents, ensuring adherence to document control procedures.
• Maintain an organized filing system for easy retrieval of documents and ensure proper version control.
• Conduct regular audits to verify the completeness and correctness of documents.
• Collaborate with cross-functional teams to facilitate the efficient flow of information and documents.
• Act as a liaison between different departments to streamline document-related processes.
• Maintain effective communication channels with team members, ensuring transparency in document-related matters.
• Respond to inquiries and requests for information promptly and accurately.
• Assist in following the company's procurement and finance procedures by developing an understanding of policies and procedures.

Qualifications

To be successful in these roles, you will have the following:

• High School or Vocational qualification or Diploma
• Minimum 1 years of job-related experience
• High Computer Literacy including MS Office
• Strong decision making and Problem solving skill
• Strong interpersonal and verbal communication skill
• Knowledge of Arabic would be an added advantage