Office Administrator

Handle and manage daily office operations and provide efficient administrative support to ensure seamless workflow. Streamline office processes and coordinate tasks ensuring timely and accurate completion of supply management, document control and event arrangements. Monitor office staff and manage travel and executive support contributing to effective communication and operational excellence.

• Oversee procurement and inventory of office supplies including stationery and refreshments
• Manage petty cash & handling disbursements for office expenses and ensuring accurate record-keeping
• Handle utility bill payments ensuring timely processing to avoid service disruptions
• Liaise with the HR Operations Specialist for the preparation and processing of Purchase Orders (POs) for these payments
• Maintain and update office documents ensuring all records are current and easily accessible
• Handle requests for Ooredoo access card renewals or new requests coordinating with the HR Director and following up on the status until completion
• Monitor the office boy to ensure daily office setup, cleanliness and maintenance tasks
• Arrange for temporary coverage and training for the office boy role during his vacation
• Coordinate the driver’s schedule to ensure timely and efficient handling of document delivery, groceries, and other office-related errands

• Provide comprehensive support to the CEO handling requests and coordinating with the Executive Assistant
• Collect documents requiring the CEO’s signature daily and ensure they are signed and returned promptly
• Manage personal requests for the CEO such as car repairs, governmental paperwork and other administrative needs
• Organize travel arrangements for employees including flight bookings, hotel accommodations and quarantine arrangements for incoming staff
• Coordinate company events, board meetings and employee engagement activities ensuring all logistical details are managed effectively
• Work closely with the HR Operations Manager to ensure travel and event arrangements meet company standards and are within budget

• Assist the sales team with administrative tasks such as document preparation, client coordination and maintaining sales records
• Manage gifting processes for clients including selecting, purchasing and delivering gifts for special occasions
• Process and track invoices for various services including insurance, QLM, DHL shipments and Imperial Travel ensuring accurate matching with Purchase Orders (POs) and timely payments
• Liaise with the HR Operations Specialist to ensure all financial transactions are processed and documented correctly

• Bachelor’s degree in Business Administration or a related field.
• Bachelor’s degree in HR related studies is highly desirable.
• Proven experience in an administrative or office management role
• Previous experience in HR and Administration
• Proficiency in Microsoft Office Suite and other relevant software
• Excellent Communication skills
• Strong organizational and multitasking skills
• Ability to multi-task
• Good Writing and email drafting skills
• Good Office Management skills