Senior Secretary

Provide complete and confidential service including time management group wide administrative duties and being first point of contact interface with visitor callers for the department

• Act as first point of contact for both internal and external visitors wishing to contact the senior level manager
• Provide complete secretarial service for the senior level manager routing callers and correspondence and drafting finalising replies under direction
• Coordinate and facilitate the reception and logistical arrangements for visiting VIPs ensuring sensitivity to cultural aspects
• Provide a time management diary service for senior level manager
• Maintain organise analyse update and retrieve data from SAP Access appropriate data files and update records accordingly in SAP and or other corporate systems

• Identify and deal with problems and issues that arise to ensure the smooth running of the office and department
• Prepare memos documentation including workflows for the senior level manager
• Support travel arrangements in a time-effective way including arranging complex itineraries venues ensuring most effective use of time
• Maintain records files replenish stationery and arrange servicing of office equipment

Secretarial Diploma.

• 7 years of experience with a recognised organisation.