Administrator Graduate Studies and Academic Initiatives

The role provides day-to-day administrative and organizational support for the launch and ongoing operation of new academic programs and initiatives at Georgetown University in Qatar (GU-Q). The incumbent supports admissions and student-facing processes, resource and policy mapping, benchmarking against Main Campus and peer institutions, student services coordination, and data collection for planning purposes. The position also provides assistance for the Graduate Studies programs as needed.

The position is for a 2-year term, eligible for renewal. As it is based in Doha, Qatar and offers no relocation assistance, GU-Q is looking for locally based candidates only.

• Support admissions, recruitment, and financial aid processes for new academic programs. Serve as the primary day-to-day liaison for graduate students, coordinating with internal GU-Q units and Main Campus stakeholders to facilitate student services.
• Conduct organizational research, comparative analyses, and resource mapping across GU-Q, Main Campus, and peer institutions in Qatar to identify resource gaps, maintain policy alignment, and integrate best practices in academic program administration.
• Maintain online resource pages for prospective and enrolled students, establish systematic archiving systems for recruitment and admissions materials, and manage data collection and reporting mechanisms to support planning and executive decision-making.
• Provide comprehensive administrative, scheduling, and logistical support for faculty-led committees, program meetings, and events.

• Support admissions, recruitment, and financial aid processes for new academic programs and initiatives.
• Support delivery of student services such as housing, career services, and related support functions.
• Coordinate with other units at GU-Q and on Main Campus as needed to facilitate appropriate support services and activities for students in new programs and initiatives.
• Serve as the main point of day-to-day contact with the graduate student body.
• Provide organizational support for the mapping of academic and administrative policies and processes, including those of Main Campus as applicable and those requiring customization for GU-Q.
• Review and compile comparative analyses of services and resources for students on Main Campus and across universities in Qatar (Education City and others as relevant).
• Help identify any gaps in resources for GU-Q students in new programs and initiatives and stay informed of student services provision on Main Campus.
• Monitor updates to relevant program policies and processes on Main Campus and in other governing offices, as applicable.
• Monitor best practices in academic program administration in the U.S. and international educational sectors.

• Support the development of customized online resource pages within the current GU-Q website for prospective and enrolled students of new academic programs and initiatives.
• Contribute to the development and systematic archiving of materials required for recruitment, admissions, and collected across the entire student lifecycle thereafter.
• Support the development of a mechanism for the comprehensive and systematic collection and reporting of relevant student data required for planning and decision-making.

• Provide logistical and scheduling support for faculty-led committees, including those focused on Graduate admissions, as well as recurring programmatic meetings between faculty and students.
• Provide logistical and coordination support for events connected to new academic initiatives, such as round tables, workshops, focus groups, and launch events.
• Attend and actively engage in evening and weekend events providing logistical support, as needed.

• Excellent written and verbal communication skills in English, and comfort working across cultures.
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously, and to work collaboratively within a small team.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) capacity to maintain web content and data trackers, and confidence to learn new systems quickly.
• High degree of discretion in handling confidential and sensitive student information.
• Ability to work flexible hours, evenings, and weekends, as needed.
• Familiarity with Qatar's higher education landscape, Education City institutions, or…