Administrative Assistant; part-time

The United Nations in Kuwait is implementing a joint programme focused on "Promoting Inclusive Employment and Empowerment." This initiative, aligned with Kuwait's national development priorities, integrates components from UNESCO-ILO and WHO-UNODC. The UNESCO-ILO component specifically aims to enhance the inclusion of persons with disabilities in the workforce through policy improvements, education, training, and data systems. UNESCO seeks an Administrative Assistant in Doha, Qatar, to support this project's implementation.

The Administrative Assistant will provide essential administrative, operational, logistical, financial, and coordination support for the joint project on disability inclusion and empowerment in Kuwait. Working under the Director of the UNESCO Regional Office and the SHS Programme Specialist, the role is crucial for the effective implementation of project activities and workplans. This includes assisting with budget monitoring, expenditure tracking, procurement processes, and organizing various project-related events such as meetings, workshops, and trainings.

The position requires meticulous support in maintaining project documentation, coordinating logistics, and facilitating communication with diverse stakeholders, ensuring the project's objectives are met efficiently and on schedule.

Provide comprehensive administrative and operational support for project activities and workplans. Assist in monitoring project budgets, tracking expenditures, and preparing financial information. Support procurement and contractual processes, including contract preparation, purchase requests, and payment processing, adhering to UNESCO procedures. Organize and coordinate logistical arrangements for meetings, workshops, trainings, and missions, ensuring accessibility and stakeholder communication. Maintain project files, records, databases, and documentation systems.

Monitor project timelines and deliverables, providing administrative follow-up. Draft routine correspondence, meeting notes, and administrative documents in English and Arabic. Facilitate communication and coordination with government counterparts, UN agencies, civil society organizations, and other partners. Assist in preparing narrative and financial reports, presentations, and visibility materials. Support mission planning and travel arrangements for project personnel. Ensure proper filing and archiving of all project-related documentation.

Contribute to monitoring and evaluation activities and project visibility initiatives.

A minimum of three years of relevant professional experience in administration, finance, operations, project coordination, or programme support is necessary. Experience with donor-funded projects, multi-stakeholder initiatives, or within the UN system is desirable.

Key skills include integrity, reliability, excellent coordination and organizational abilities, analytical and problem-solving skills, and proficiency in results-based management tools. Strong interpersonal and communication skills, the ability to work effectively in a multicultural team, and partnership-building capabilities are essential. Candidates must demonstrate the ability to manage heavy workloads under pressure, attention to detail, and strong IT skills in standard office software.

Fluency in English and Arabic is required.

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