Procurement Officer

Procurement Officer

Posted today

Role Description

The Procurement Officer for a Salon, Spa, and Gym is responsible for sourcing, purchasing, and managing the supply of products and services essential for the smooth operation of the facility. This role ensures the organization acquires high‑quality supplies while optimizing costs and maintaining relationships with key vendors.

Duties and Responsibilities.

• Source and negotiate with suppliers for beauty products, wellness items, equipment, and consumables.
• Ensure timely procurement of inventory necessary for daily operations, including hair and skincare products, gym equipment, towels, and other amenities.
• Process and verify the movement of items from inventory to the locations concerned at Katara Club.
• Distribute items purchased for individual employees such as uniforms, IT assets, etc., and maintain the database.
• Distribute BCAA supplements to the Grams restaurant at Katara Club upon request and maintain the database.
• Maintain the procurement database based on the approved SOP.
• Maintain relationships with vendors to guarantee quality products and favorable pricing.
• Maintain the supplier database and ensure the vendor selection criteria based on the policy manual.
• Conduct evaluation of suppliers based on quotation response, quality, pricing, delivery, and mark the rating.
• Prepare, manage, and track purchase orders, contracts, and agreements for all procurements.
• Collaborate with department heads to assess their needs and specifications for products and services.
• Analyze procurement data for cost savings opportunities and identify trends in purchasing behavior.
• Conduct monthly inventory counting in the main warehouse and ensure no discrepancies; submit aging of inventory, expiry, and initiate stock movement for item requests.
• Price retail items, create purchase requests systematically, create and issue purchase orders, and upon delivery of inventory close purchase receipt.
• Receive consignment items from suppliers, recount, and encode in the system.
• Prepare vendor credit applications and obtain necessary approvals.
• Prepare credit card summary for online purchases through corporate credit card.
• Create systematic barcodes, print and paste on physical inventory items.
• Conduct market surveys for competitive quotation, product hunting, and purchasing.
• Coordinate with finance for budget adherence.
• Prepare periodic procurement reports for management review.
• Ensure procurement activities comply with company policies, legal requirements, and ethical standards.

Educational

Qualifications:

Bachelor's degree in Procurement, Supply Chain Management, Finance, or a related field.

Experience:

Proven experience as a Procurement/Purchase Officer or similar role.

Other

Skills:

• Experience with vendor management, negotiation, and contract administration.
• Strong understanding of procurement processes and supply chain management.
• Good working knowledge of Microsoft Office.
• Ability to secure cost‑effective deals and favorable contract terms.

Job Type: Full‑time

Pay:
From QAR 1.00 per month