Contract Specialist -Supply chain

The Contract Specialist is responsible for planning, organizing, and administering the end-to-end contract and tendering process for a wide range of organizational requirements, ensuring alignment with QAFAC's strategic objectives, procurement policies, and industry best practices. The role is accountable for managing contracts from initiation through award and post-award administration, ensuring compliance with the approved Scope of Work (SOW), contractual terms and conditions, applicable regulations, and internal procedures.

The Contract Specialist reviews and recommends appropriate contract types, prepares contract documentation, manages contract amendments, change orders, and variations, maintains contract records and logs, monitors contract values against approved CAP limits, and ensures timely renewal or replacement of contracts prior to expiry. The position also oversees tender management activities, including reviewing scopes of work and technical specifications, coordinating with Legal and Finance during tender preparation, managing tender announcements and notifications, obtaining QTC tender numbers, conducting market research, preparing bidders' lists, administering technical and commercial bid submissions, participating in negotiations, and recommending contract awards to the relevant tender committees.

Additionally, the role develops and maintains competitive supplier sources from local and international markets, identifies opportunities for price agreements and call-off contracts, participates in technical bid evaluations with sponsoring departments, prepares commercial evaluation reports, bid tabulation sheets, and cost analyses, and ensures that all contract documentation and departmental records are securely maintained for future reference. The Contract Specialist is also responsible for preparing work breakdown reports, maintaining contract effective and expiry date records, providing regular progress reports to management and end users, supporting the review and continuous improvement of contract procedures and strategies, ensuring adherence to QAFAC policies, international regulations, and operational procedures, and implementing necessary changes to maintain compliance.

Success in the role is measured through effective and timely contract tendering, efficient contract preparation and administration, proper management of contract variations and change orders, comprehensive technical and commercial evaluation of tenders, successful post-award contract administration, and effective collaboration with internal stakeholders including the Supply Chain Department, Finance, and Legal, as well as external suppliers and vendors. The position requires a Bachelor's Degree in Business Administration or an equivalent qualification, together with a minimum of three years' experience in a similar contract management role within the oil and gas or petrochemical industry.