Planning Specialist

Position:
Planning Specialist

Location:

Qatar

Industry: Oil & Gas / Energy

We are seeking an experienced Planning Specialist to support the successful delivery of major capital projects within a dynamic and fast-paced project environment.

This role is responsible for developing, maintaining, monitoring, and analyzing integrated project schedules and cost-related information across a portfolio of large-scale projects.

The successful candidate will play a key role in schedule planning, performance monitoring, forecasting, project controls, and reporting while collaborating with project leadership teams and key stakeholders to ensure project objectives are achieved.

• Develop, maintain, and monitor integrated project schedules using Primavera P6.
• Consolidate and integrate multiple project schedules into management-level schedules.
• Ensure schedule integrity, accuracy, and timely updates throughout the project lifecycle.
• Monitor schedule performance and identify potential risks, delays, and impacts.

• Collect, validate, and analyze schedule and cost data from projects across the portfolio.
• Prepare regular progress reports, forecasts, and performance analyses.
• Present schedule and cost performance updates to management and project stakeholders.
• Quantify and assess the impact of project changes on overall project schedules.

• Conduct schedule risk analysis using Primavera Risk Analysis tools.
• Identify schedule trends, performance gaps, and areas requiring corrective action.
• Develop mitigation strategies and provide recommendations to improve project delivery performance.
• Escalate potential schedule concerns and provide practical solutions to project leadership.

• Liaise closely with project teams, business planning teams, and internal departments.
• Facilitate planning workshops, review meetings, and schedule coordination sessions.
• Support the Project Management Team (PMT) with planning, forecasting, and reporting activities.
• Maintain effective communication with internal and external stakeholders to resolve planning-related issues.

• Review EPC contractor schedules, progress reports, and forecasting submissions.
• Verify progress measurement methodologies and reporting accuracy.
• Evaluate schedule baselines and proposed schedule revisions for approval.
• Analyze schedule performance trends and provide recommendations for improvement.

• Advanced proficiency in Primavera P6 (Version 22 or higher).
• Experience in schedule integration and management across multiple large-scale projects.
• Strong understanding of project controls, planning methodologies, and schedule risk analysis.
• Excellent analytical, problem-solving, and forecasting capabilities.
• Ability to work independently and manage multiple priorities under tight deadlines.
• Strong communication, stakeholder management, and presentation skills.
• High attention to detail and commitment to maintaining confidentiality.

• Microsoft Excel
• Microsoft Word
• Microsoft Power Point
• Microsoft Outlook
• Power BI (preferred)

• Bachelor’s Degree in Business or Engineering
• Minimum 8 years project executing related experience, 6 years’ experience in a Major Projects environment within the oil and gas industry or similar industry experience in a business support / reporting capacity with significant knowledge of large projects, proven demonstrated ability to proactively resolve issues by developing effective solutions independently
• Experience of working with National Oil Companies or International Oil Companies will be an advantage