Planning and Research Analyst Job Doha area,Baladīyat ad Dawḩah Qatar,Business

Board Affairs and Meetings Coordination:

Support the process of ensuring end-to-end meeting preparations, execution, logistical arrangements, and post-meeting actions are effectively and efficiently implemented.
Coordinate the scheduling and organization of board and committee meetings, ensuring that all logistical details are meticulously planned and executed.
Support the development of comprehensive agendas under the direction of the supervisor.
Support the process of distributing meeting materials in a timely and efficient manner, ensuring all board members are well prepared.
Coordinate activities related to developing and maintaining the Board's annual calendar, scheduling key meetings, events, and activities to align with organizational goals and milestones.
Ensure efficient documentation of detailed and accurate minutes during board meetings, capturing key discussions, decisions, and action items for future reference.
Coordinate the review and approval process for minutes and decisions, ensuring accuracy and adherence to governance standards.
Review board meeting packs for formatting consistency and adherence to submission guidelines and governance standards.
Develop, maintain, and apply knowledge of protocol and best practices for meetings and scheduling.
Develop and maintain board member profiles, preference files, contact lists, guest lists, orders of precedence, seating arrangements, and other protocol-related information.
Assist in liaising with senior leadership and external stakeholders on matters related to board and committee meetings to ensure standards are met and best practices are followed.
Coordinate translation and interpretation requirements to ensure the accurate translation of materials and communications as needed.
Perform designated governance and coordination responsibilities as assigned by the supervisor and in accordance with approved internal procedures.
Provide quality assurance and analyze board-related documents to assess significance and impact in support of decision-making processes.
Conduct desktop research to inform board agenda development and decision-making, aligned with organizational objectives and governance practices.
Conduct desktop research, review professional publications from various sources, and extract and summarize information relevant to assigned tasks to expand subject matter knowledge.
Conduct research to obtain information and prepare briefing materials requested by the Board, Committees, and senior leadership.
Analyze data to provide statistics on meeting trends and processes and support the development and implementation of innovative solutions to improve efficiency.
Contribute to the maintenance and development of tracking tools for meeting outcomes to support agenda development and provide detailed information on meeting actions, resolutions, and committee decisions for follow-up purposes.
Support the development and implementation of tailored engagement plans for board members, fostering strong relationships and active participation.

Performance Evaluation and Improvement:

Support organizing and facilitating board evaluations and assessments.
Contribute to the analysis of board evaluation feedback to identify areas for improvement and support implementation of action plans to enhance board effectiveness.

Confidentiality and Compliance:

Uphold the highest standards of confidentiality and integrity in all board-related activities and communications.
Ensure compliance with organizational policies, governance frameworks, and applicable legal requirements.
Maintain accurate and up-to-date records of all board activities, ensuring transparency and accountability.
Other reasonable tasks as assigned by the supervisor.

Minimum Knowledge, Skills & Experience

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